The Ugandan Jobline

Job Title:    Fundraising & Sponsorship Coordinator  

Organization: ActionAid

Duty Station: Kampala, Uganda

Reports to: Programmes & Fundraising Manager

About US:

ActionAid is an international Development Agency working in over 50 countries in Africa, Asia, Latin America and the Caribbean. ActionAid Uganda’s mission is to achieve social Justice, gender equality, and poverty eradication by working with people living in extreme poverty and exclusion, their communities, people’s organizations, activists, social movements and their supporters.

Job Summary: The Fundraising & Sponsorship Coordinator will develop and implement AAU’s Fundraising Strategy and deliver AAU’s specific fundraising Programmes relating to individual donors, major donors, grants and philanthropic foundations and corporate giving. The role also coordinates the development of national sponsorship products, the acquisition and retention of supporters from Uganda; planning and coordinating sponsorship activities between AAU and funding affiliates to maintain international supporter links to resource strategic commitments in line with the fundraising strategy.

Key Duties and Responsibilities:

Develop fundraising strategy and plans consistent with CSP.

• Participates in the development of a comprehensive and coherent fundraising strategy for AAU consistent with the objectives of CSP.
• Sets and achieve realistic time bound fundraising targets, agreed in consultation with Program and Fundraising Manager CMT
• Creates a sustainable and diverse fundraising portfolio with funding streams including individuals, major gifts, corporate, community, events, trusts/foundations and other grant makers with appropriate priorities

Develop fundraising sources opportunities

• Carries out prospect research and develop a comprehensive fundraising database that captures all relevant information, as well as handling all administrative aspects of fundraising, Undertakes independent research in finding alternative resources for long-term sustainability of the Organization
• Develop fundraising communications and collaterals
• Develops standardized fundraising and publicity materials for awareness and fundraising.
• Develops and implement fundraising communication Program on the website and related social media aimed.
• Creates a regular quarterly newsletter to share with supporters, partners and funders.
• Continually seeks new and appropriate contacts and partnerships with relevant individuals or Organizations.
• Supports advocacy work with key in-country partners, government ministries, funders and international agencies

Prepare periodic fundraising reports

• Develops media contacts and publicize the work of AAU at the national and international level
• Leads communication with key donors and funders with the aim of cultivating, growing and sustaining long-term funding and collaboration
• Ensures reporting to funders is accurate, transparent and timely

Mobilize resources for specific projects

• Compiles and maintains a database of international and local donor Organizations
• Monitors donor websites and fundraising portals and identify opportunities matching the thematic areas AAU
• Develops concept notes, project ideas, and project proposals and ensures their timely submission
• Follows-up on the project proposals, facilitate implementation of the successful proposals and ascertain and analyze the reasons behind unsuccessful proposals for improvement
• Assists the Program and Fundraising Manager in developing business plans to generate income from various sources
• Undertakes online research and builds contacts with potential individual donors and raise funds for the activities of the Organization
• Maintains relationships with existing donors and responds to their requests regularly and keep updating them about the work of the Organization
• Improves and develop communications materials for the Organization such as brochures, websites, annual reports, DVD, posters, etc
• Organizes or provide assistance in organizing any fundraising events for the Organization
• Suggests other innovative ideas for the effective resource mobilization

Coordinate the development and implementation of local sponsorship products; and develop acquisition and retention strategies for the supporters from Uganda in line with AAU fundraising strategy, CSP IV, AAI sponsorship policies and standards, and the national laws.

• Initiates and carries out the national survey to establish viability and the systems for acquisition, communication and payments to support national sponsorship;
• Coordinates designing, launching, piloting and expansion of the AAU national sponsorship products based on the survey findings and recommendations in line with the fundraising strategy;

Maintain oversight of all donor funded projects in collaboration with the Program and Fundraising

• Manager in line with the AAU strategy
• Develops, updates and maintains up-to-date project tracking and contract management and tracking system: database, donor project database and contract database
• Ensures provision and documentation of field and administrative support; project implementation and timely reporting in line with policy and guidelines

Build and maintain quality relationship with Funding Affiliates and supporters in accordance to set AAI Sponsorship Policies and Standards.

• Coordinates the development, implementation and reporting of all the communication plans which specifically meet the needs of the different funding affiliates and LRPs;

Initiate, lead and coordinate development 2 -year plans and budgets in line with fundraising strategy and revised CSP V Commitments.

• Consolidates and shares sponsorship income projections and planning guidelines in line with the fundraising strategy and regular income targets;
• Develops, periodically revise and the country regular income growth plan and forecast to implement the strategic aspirations (phasing in and out of links and Programmes) and inform affiliate plans and budgeting management decision;

Maintain oversight on sponsorship database and share monthly performance reports. in line with the Sponsorship Policies and Standards.

• Periodically consolidates and shares with sponsorship unit, LRP and partner staff their performance by Key Performance Indicator (KPI), new NK requirements, and outstanding communication;
• Plans and coordinates NK trainings for Unit, other AAU and partner staff
• Organises and coordinates NK learning and feedback sessions for AAU staff and partners to improve use of NK to improve sponsorship performance management and compliance.
• Runs monthly systems cleaning up as required to keep integrity of AAU sponsorship data.
• Provide administrative leadership to and control of assets of the sponsorship unit.
• Works with the Program Officer, and in line with the procurement policy, Initiates and takes leadership over procurements of and oversight over goods and services to sponsorship unit;
• Takes leadership in providing audit and management responses on the operations and performance of sponsorship unit and function; Provides leadership and taking corrective measures to ensure compliance to ActionAid ethical standards by staff, partners and volunteers.

Coordinate the generation, storage and access of sponsorship-related knowledge needs for AAU and its partners in line with the AAU KM Strategy

• Consolidates and shares key sponsorship and fundraising information with stakeholders
• Represents the Organisation and the unit in various fundraising and sponsorship-related knowledge sharing and learning forums, document and share feedback with the team
• Champions and tracks the use of fundraising and sponsorship-related knowledge in AAU and amongst its partners

Supervise, motivate, appraise sponsorship officers and build the capacity of staff and partners in line with Human Resources Policy (HRP), fundraising strategy, sponsorship, and other Organizational policies.

• Sets up an enabling environment to encourage staff productivity, innovation, and performance (e.g., facilities, equipment, duty facilitation, team building)
• Reviews staff performance and competence, recommending and /or acting on areas for improvement, management action, approving relevant training, and development initiatives
• Provides training, coaching and mentoring for staff to enhance performance levels
• Leads the development and implementation of work plans and budgets for fundraising and sponsorship activities to achieve set goals
• Sets staff performance targets and conducts appraisals as required in accordance with the HR manual

Qualifications, Skills and Experience:

• The applicant must hold a Bachelor’s Degree in Development  Studies, Business Administration, Mass Communication or any other related discipline from a recognized institution
• A postgraduate  Diploma  in  Monitoring  and Evaluation, Project Planning, Fundraising
• A minimum of six years of similar work experience three of these should have been at coordination level in a reputable organisation.
• Experience of no less than three years implementing and/or coordinating fundraising or resource mobilization and sponsorship
• Previous experience  working  with  community transformative Programmes
• Demonstrated experience in writing and winning funding proposals
• Communication skills, Transformative feminist leadership skills, Proposal writing skills
• People Management skills
• Knowledge and understanding of philanthropy sector and best practices
• Ability to establish critical working relationships,
• Report writing , Analytical skills, Teamwork , Negotiation skills, Ability to do fundraising, Ability to establish critical working relationships, Ability to promote and safeguard AAU policies, Ability to conduct power analysis

How to Apply:

Applications (Cover letter, CV, and certified academic documents) should be STRICTLY sent by email to Vacancies.Uganda@actionaid.org clearly addressed to The Manager – Finance & Operations, ActionAid International Uganda, Plot number 2514/2515 Ggaba Road, Opposite Kampala International University P.O Box 676 Kampala

Deadline: Friday 19th August 2022 by 5:00 PM.

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