Fresher Procurement Assistant NGO Career Jobs – LWF World Service (LWF)

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Job Title:  Procurement Assistant (Fresher Jobs)

Organisation: LWF World Service (LWF)

Duty Station:   Uganda

Reports to:  Procurement Officer

 

About US:

LWF World Service is the humanitarian and development arm of the Lutheran World Federation. We are a widely recognized, international, faith-based organization working in over 20 countries. We seek to bring people of all backgrounds together in the common quest for justice, peace, and reconciliation in an increasingly complex and fragmented world. Lutheran World Federation (LWF) Uganda is part of the LWF World Service and we are currently supporting Congolese and South-Sudanese refugees living in settlements in the districts of Kamwenge, Adjumani, Moyo, Kyangwali and Lamwo respectively.

 

Job Summary:  The Procurement Assistant will support the development of effective procurement & logistics systems for the Subprogram in accordance with procedures, manuals etc.  She/he will work in close collaboration with the Procurement and project teams and suppliers to successfully deliver operations services

 

Key Duties and Responsibilities:

  • Undertakes the procurement activities and ensures that procedures are in line with the LWF Procurement Manual, and Procurement Procedures;
  • Prepare all necessary documentation for procurement of goods and services in accordance with LWF rules and regulations;
  • Prepare and review the purchase orders (LPOs) and contracts, preparation of recurrent purchase orders for contracting of services;
  • Establish supplier data base that will promote rapid response. Prepare and update vendors profiles;
  • To ensure proper filling of all procurement documents in accordance with LWF procurement guidelines;
  • Work in close consultation with suppliers/vendors, he/she coordinates the delivery processes to ensure that the distribution plan is adhered to;
  • Compiling of the required information for any proposed purchase. These include preparation and dispatch of requests for quotations/proposals, LPOs, contracts, and any other document required by both;
  • Liaises with the Subprogram Accountant and Project Accountants to ensure correct coding of items;
  • Draft correspondence related to procurement including letters to suppliers and follow up with them to ensure timely and safe delivery of goods and services;
  • To assist in soliciting quotations from different suppliers as identified by the procurement committee and ensure that timely payments are made to suppliers;
  • Ensures that cash advances for procurement are accounted for in an appropriate and timely manner
  • Liaises with the Admin/HR Assistant on safe and secure storage of items whilst in the office compound;
  • Makes appropriate and timely arrangements for delivery of project materials to field offices in conjunction with the Accountant/Procurement;
  • Maintains a proper system of way bills to control the dispatch and receipt of purchases, and items returned to suppliers for repair and/or replacement;
  • Maintains a list of the daily procurements made from both Kampala and Lamwo Office;
  • Prepares a monthly procurement status report of supply requisitions and purchase orders completed, in-process and pending for the Lamwo office.
  • Maintains files of correspondence, reports and supporting documentation relating to procurement as evidence of compliance with the procurement procedures;
  • Performs any other duties that may be assigned from time to time by the Procurement Officer, or his/her designate.




Qualifications, Skills and Experience:

  • The applicant must hold a university degree in Procurement, Logistics and Supply Chain Management, BBA, or an equivalent; An Advanced Certificate in CIPs’ is an added advantage;
  • One year of professional experience in procurement and logistics management with reputable organization and, must have the ability to negotiate with vendors in a transparent manner
  • Good problem Solving
  • Decision Making, interpersonal,
  • Communication and negotiation skills;
  • Information Technology (MS Office, Internet); Ability to work under pressure to meet tight deadlines; Good team work with good communication skills;
  • Ability to exercise sound judgment, to remain flexible to a changing environment, and to make decisions independently.
  • Fluency in English, both written and verbal;

 

How to Apply:

All candidates should send their applications online at the link below addressed to;

 

LWF Uganda Office of Human Resources,

Plot 1401, Ggabba Road, Nsambya,

P.O Box 5827, Kampala- Uganda

 

Click Here

 

LWF/DWS is an equal opportunity employer, irrespective of gender, race or religious affiliation.  Female candidates possessing the above requirements are encouraged to apply. LWF/DWS is a signatory to the Code of Conduct for humanitarian agencies. Our recruitment and selection procedures reflect the organization’s commitment to the prevention of abuse and exploitation of beneficiaries.

 

Only shortlisted candidates will be contacted

 

Deadline: 24th August 2022

 

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