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Job Title:   Finance Officer (Cashier)

Organisation: ZOA Uganda

Duty Station: Uganda

Reports to: Finance & Admin Coordinator

About US:

ZOA is an international NGO that inspired by Christian identity and biblical message of reconciliation and restoration of a broken world with its headquarters in the Netherlands. ZOA operate in fifteen countries on and on three continents. At ZOA we provide relief to people affected by conflict or natural disasters, contribute to a new perspective of hope in which people work together for a promising future in dignity and mutual trust. Together with the affected communities we work on the recovery of their livelihoods.

Job Summary:  The Finance Officer (Cashier) supports the Finance and Administration Coordinator in Amudat in executing the finance roles, practices and procedures in fulfilment of ZOA finance policy and procedures. The Finance Officer (Cashier) fulfills a technical role within the Finance and Administration department and reports to the Finance and Admin Coordinator. They support project team members in implementation.

Key Duties and Responsibilities:

General

• Responsible for the quality of financial transactions [cash/bank/mobile money] of the office;
• Support the field offices with the day to day finance tasks;
• Support field offices in keeping well documented financial administration both soft- and hard-copy;
• Support management in compliance to local government regulation and ZOA regulations.

Bank

• Responsible for the timely and accurate transaction bookings in both Excel & ZOA ERP;
• Maintaining Bank ledgers [Excel/ERP];
• Preparation of Bank Reconciliation;
• Preparation of the Withholding Tax schedule;
• Managing and maintaining the Accruals ledger;
• Responsible for the end month finalizations – Bank reconciliation, Withholding Tax, Work Advance maintenance, Cash reconciliation;
• Ensures timely transactions for authorized payments;
• Ensures that all payments are properly supported and authorized; ensuring receipts/proof of payment are also retrieved and filed;
• Maintain a proper filing system (soft- and hard-copy) for all payment vouchers and finance related documents;
• Ensures the availability of cash and/or bank ledgers (ERP & Excel);
• Shall timely present reconciliations of respective ledgers upon request;
• Responsible to maintain the monthly finance control sheet; responsible for generation, checks and balances, and monthly finalization before 10th of every month;
• Any other duty as assigned by the Manager or other senior Management.

Responsible for the Cash held in the field

• Collect and examine supporting documents before a cash payment is made;
• Preparing Payment Vouchers;
• Preparing Receipts;
• Maintain Cash float vouchers;
• Request for petty cash replenishment to the finance’s office;
• Support staff in understanding finance procedures and documentation.

Transaction entries for both Cash and Bank [Excel & ERP]

• Maintaining both Cash and Bank ledgers;
• Following up on advances and ensuring proper accountabilities and correctly approved by right and valid signatures;
• Sharing the work advance ledgers with Administrator for scrutiny and follow up;
• Maintain Cash Control Forms;
• Finance (technical) advice to the colleagues;
• Support program team in bulky cash payments, like: accommodation, safari day allowances (SDA) and transport refunds.

Other duties

• Proper filing and storage of documents – both hard and soft [Digital] filing;
• Payments preparation for the cash Transactions;
• Statutory remittances for field staff, e.g. LST;
• Ensures timely transactions for authorized payments;
• Ensures that all payments are properly supported and authorized; ensuring receipts/proof of payment are also retrieved and filed;
• Support the field offices with the day to day cash transactions and tasks;
• Ensure finance files (hard copies) are arranged and sent to Kampala office.

Qualifications, Skills and Experience:

• The applicant must hold a Degree in Finance, Business Administration or any related field;
• A minimum of three years of experience
• Proven relevant work experience in finance and administration;
• Strong accounting skills including preparing Bank Reconciliation, Withholding Tax Schedules, Work Advance maintenance, Cash reconciliation;
• Good knowledge of financial practices;
• Fluent command of English;
• Practical experience in any of the accounting packages, Unit4(ERP) would be an added advantage.
• Good communication, writing and facilitation skills;
• Innovative, creative and enthusiastic;
• Good computer skills: Ms Excel and Ms Word;
• Self-motivator, able to work with limited supervision;
• Able to ride a motorbike in field conditions, holding a valid driving license is an added advantage.
• High level of personal integrity;
• Flexibility and adaptability;
• Interpersonal and cross-cultural sensitivity;
• Able to work under pressures and meet deadlines;
• Able to work in a sometimes fluid and insecure environment;
• Commitment to ZOA’s mission, vision and values (see https://www.zoa-international.com/corporate-identity)

How to Apply:

If you are interested in this position, please apply directly via:

Click Here

CV’s of no more than 2 pages in length and a Cover Letter of 1 page are appreciated.

Please provide at least 3 references related to your previous employment listed in the application. References of previous positions held should not be older than five years.

Only selected candidates will be contacted and invited to participate in the process of recruitment. It is our aim to inform all other candidates of their status in the recruitment process within 4 weeks after the vacancy has closed. An assessment may be part of the recruitment procedure. Documents that do not match the profile above will not be considered.

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