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Job Title:  Project Manager – PRM (5 Job Vacancies)

Organisation: LWF World Service (LWF)

Duty Station:   Uganda

Reports to:  Team Leaders & Subprogram Managers

About US:

LWF World Service is the humanitarian and development arm of the Lutheran World Federation. We are a widely recognized, international, faith-based organization working in over 20 countries. We seek to bring people of all backgrounds together in the common quest for justice, peace, and reconciliation in an increasingly complex and fragmented world. Lutheran World Federation (LWF) Uganda is part of the LWF World Service and we are currently supporting Congolese and South-Sudanese refugees living in settlements in the districts of Kamwenge, Adjumani, Moyo, Kyangwali and Lamwo respectively.

Job Summary:  Under the guidance of the Grants Manager and Team Leader, the Project Manager is responsible for providing managerial support to Protection and Livelihoods; ensuring the project goals and objectives are met while strengthening the coordination between PRM-funded projects and other projects within the LWF Sub Program. The manager ensures the objectives and results of the project are fully accomplished and documented in line with the project documents, donor regulations, and LWF policies and procedures.

Key Duties and Responsibilities:

Project Planning;

• Develop annual, quarterly, and monthly work plans together with the team for all PRM-funded project activities in line with the approved project activities and signed a cooperation agreement as per the project documents in line with LWF/DWS policies and procedures.
• Work closely with the Procurement Unit to develop the project procurement plan based on the procurement plan, requests for/initiates procurement of required project items/supplies for the assigned sector(s) in line with LWF policies, guidelines, and procedures.
• Ensure all the relevant stakeholders and persons of concern (POC) of the project are involved in the planning process for ownership.
• Prepares periodic project work plans and budgets in conjunction with the other section heads (Sub-Program Accountant and Administrator) to ensure appropriate utilization of project resources.

Implementation:

• Ensure that the Project’s objectives/outputs are achieved according to the work plans and within the project period according to donor guidelines.
• Ensures that monthly field research involving the collection of qualitative and quantitative data is conducted and analyses/compiles the data to measure progress against project objective/results/indicators/activities, to assess project impact on beneficiaries, and, if need be, to make a recommendation for appropriate action
• Ensure data collection and appropriate filing of documents of the project, including but not limited to, end-of-activity reports, weekly and monthly reports, assessments, verifications, and processes (selection criteria, notes to file, procurement, etc.).
• Conducts visits to beneficiaries in project sites to assess and verify project implementation against project standards and donor requirements
• Ensure Systematic implementation of monitoring and evaluation (M&E) systems to increase the quality of the refugee response over time and ensure an appropriate level of accountability;

Budget monitoring and control:

• Develop accurate annual, monthly, and quarterly budgets and budget revisions for the sectors according to the standards of the donor; tracking expenditures and initiating budget reviews for the entire project when the need arises.
• Develop and monitor cash flow projections, and reports actual cash flows and variance to Subprogram and Grants Managers regularly (monthly).
• Keep track of all the sector budgets and ensure that the project activities are within assigned budgets.
• Review management reports to track expenditures, and provide feedback to the SPA;
• Provide advisory support to the Procurement committee/team to ensure efficient use of project resources.

Coordination and synergies

• Coordinate closely with the beneficiaries and local community leaders to ensure efficient execution of project activities and optimum utilization of project items provided within the approved budget, and for planning, implementation, monitoring, and evaluation of project activities.
• Liaise and consult regularly with the relevant local authorities, community leaders, civil society/non-governmental organizations, collaborating/implementing partners, and other stakeholders where appropriate, in conjunction with the Sub-Program Manager, about the planning, designing, and implementation of all the community-based project activities.
• Organizing and participating in stakeholders’ coordination meetings to harmonize activities with other NGOs and in Working Groups and other coordination forums,

Management and supervision

• Coordinates and supervises the Project Officers and other staff under the PRM project in the overall planning, management, implementation, and monitoring of activities and takes appropriate action to ensure efficient and effective performance.
• Offer technical guidance to the project teams about project activities and other required capacity building that will enable them to achieve the objective of the project.
• Take responsibility for discussing job expectations, performance, and objectives on an informal basis with all staff and as a part of the annual Performance Review and Planning
• Identify capacity gaps amongst the team under his/her supervision and key partners and come up with a staff development plan to address the gaps.
• Be responsible for staff development, coaching, and mentoring to enhance the capacity of staff supervised.
• Ensure staff performance issues and work is shared and handled by Human Resources Department and address these by the National Staff Policies.
• Overall responsibility for staff timesheets, work plans, vacation schedules, and staff training/development activities.
• Encourage effective teamwork and inclusiveness and builds a team spirit through regular meetings and events and clear reporting mechanisms for each team member.
• Provide management support to the supervisees in terms of quality and effective reporting, implementation of objectives, work plans, and budgets management;
• Advise and assist with defining the required team composition and structure for the operational program by LWF standard structure.

Monitoring, Evaluation, and Reporting:

• Support and conduct regular monitoring of activities and ensure effective M&E tools and mechanisms are established to ensure the efficiency and effectiveness of the operations
• Prepares and submits quality and timely monthly, quarterly, and annual narrative reports as per the cooperative agreement, and as guided by the Grants Manager.
• Completes and updates the M&E Planning Matrix based on data collected during monthly field visits and from reports received from project teams.
• Develops project monitoring and evaluation tools in close collaboration with the Grants Manager and M&E team to assess and report on the progress and quality of completed and ongoing project activities.

Other:

• Undertake other related duties as may reasonably be assigned by the Supervisor or Grants Manager

Qualifications, Skills and Experience:

• The applicant must hold a Bachelor’s Degree in Science in Humanities from a recognized University; A Post Graduate Degree in Project Planning and Management;
• Five years of experience in Project Management/Community Development programming;
• Essentials in Financial Management with training;
• Proven knowledge and experience in developing and implementing community mobilization projects, with a solid understanding of AAP and safeguarding policies.
• Experience with US-funded projects.
• Skills in Financial management;
• Critical, analytical, and problem-solving skills;
• Respect for the opinions of others for consultative decision-making;
• Skilled in working with diverse and multicultural teams, and ability to travel at short notice;
• Demonstrated ability to be flexible in demanding situations;
• A great team player who effectively communicates (both verbal and written); Interpersonal skills that ease the work with refugee and host communities, networking skills, and the ability to coach and mentor team members;
• Technical abilities that enable training of others in protection or livelihoods;
• Skills in planning program activities, data management, and understanding of budgets; Understanding the requirements of a multi-location, multi-sector project

How to Apply:

All candidates should send their applications online at the link below addressed to;

LWF Uganda Office of Human Resources,

Plot 1401, Ggabba Road, Nsambya,

P.O Box 5827, Kampala- Uganda

Click Here

LWF/DWS is an equal opportunity employer, irrespective of gender, race or religious affiliation.  Female candidates possessing the above requirements are encouraged to apply. LWF/DWS is a signatory to the Code of Conduct for humanitarian agencies. Our recruitment and selection procedures reflect the organization’s commitment to the prevention of abuse and exploitation of beneficiaries.

Only shortlisted candidates will be contacted

Deadline: 17^th August 2022

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