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Job Title:   Procurement Assistant

Organisation: United Nations World Food Programme (WFP)

Duty Station:  Uganda

About US:

United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their lives. On average, WFP reaches more than 80 million people with food assistance in 80 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to food and contribute to lasting solutions, especially in many of the world’s most remote and fragile areas.

Job Summary:  The Procurement Assistant is responsible for completion of a range of procurement processes and activities requiring some interpretation of standard guidelines/practices. Job holders are able to recommend straightforward courses of action to staff, and may allocate tasks and technically support other staff.

To perform and apply appropriate processes, procedures and policies that support the efficient and effective procurement services.

Key Duties and Responsibilities:

• Perform administrative procurement activities in a timely and efficient manner, to support Professional staff in the acquisition of goods and services for efficient field operations.
• Compile data, prepare and distribute documents, to support successful procurement programs and operational activities, (e.g. issue tenders, evaluate offers and negotiate/award contracts), ensuring standard processes are followed.
• Review, record and prioritise purchasing requests, ensuring all supporting documentation is received, and funding is available, in order to enable the procurement of goods and services.
• Coordinate and monitor the delivery of procurement requisitions, verifying receipt and inspection of deliverables, and performing follow up actions to ensure supplies reach HQ and field operations.
• Research, collate and present information in standard formats, to enable informed decision-making and consistency of information presented to the stakeholders.
• Update, manage and maintain relevant databases and records, to ensure the information is accurate, organised, and available for others to access, and supports reporting requirements.
• Liaise with internal counterparts to support the alignment of procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.
• Provide technical support and/or allocate work to other support staff, in order to assist them in completing standard tasks to agreed standards and deadlines.
• Follow standard emergency preparedness practices to support WFP to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
• Any other role as required

Qualifications, Skills and Experience:

• The ideal candidate for United Nations World Food Programme (WFP) Procurement Assistant job placement should hold a University degree in any of the following disciplines: Procurement, Logistics, Supply Chain, Finance, Business Studies, Economic or any related field is highly desirable.
• Completion or partial professional qualification / Purchasing and Supply Chain Management (Like CIPS, ISM, CILT) from a recognized awarding institution.
• Post-graduate diploma in Project Planning and Management is an added advantage.

Desired:

• At least four years of working experience in Procurement, Logistics, or Supply Chain.
• Experience in Procurement/Logistics work routines and methods.
• Experience working with suppliers or other third parties on a day to day basis.
• Experience in conducting analysis and developing reports.

Competencies:

• Tendering and Contracting: Displays basic understanding of processes to support the contracting/tendering implementation at WFP by collecting necessary information.
• Vendor Management Leverages basic understanding of business needs to define vendor requirements and selection criteria.
• Commodity and Product/Service Intelligence: Appropriately handles products/services based on an understanding of sources, technologies, properties, and public procurement principles/practices.
• Systems & Reporting: Utilizes basic understanding of data sources, procurement systems, Corporate Operating System and processes to execute daily tasks.
• Ethics and Compliance: Maintains accurate records of activities in line with compliance standards to increase ease of response to basic audit queries.

NB:

• Female applicants are especially encouraged to apply.
• WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

How to Apply:

All candidates who wish to join the United Nations World Food Programme (WFP) in the aforementioned capacity should apply online at the online portal link below.

Click Here

Deadline: 5^th August 2022

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