No Experience Archiving and Records Intern Jobs – ACTED

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Job Title:  Archiving and Records Intern (No Experience Jobs)

Organisation: ACTED

Duty Station:  Kampala, Uganda

 

About US:

ACTED is an independent international, private, non-partisan and non-profit organization that operates according to principles of strict neutrality, political and religious impartiality, and non-discrimination. ACTED was created in 1993 to support populations affected by the conflict in
Afghanistan. Based in Paris, France, ACTED now operates in 38 countries worldwide. ACTED sectors of intervention include emergency relief, food security, health promotion, economic development, education & training, microfinance, local governance & institutional support, and cultural promotion.

 

Job Summary:  The Archiving & Records Intern will be responsible for supporting records creation, appraising, accessioning, preserving, describing, maintaining and providing access to records and archives both in paper and electronic formats. S/He will keep ACTED’s documents on track and preserve them for future use with the guidance of ACTED information management Policies and guidelines under the administrative direction of the Compliance Officer.

 

Key Duties and Responsibilities:

  • Sorting, re-organization and recording of all ACTED project and operational documentations.
  • Maintaining physical control and security of records/archives in various formats (paper & digital) according to agreed processes and procedures.
  • Identifying old records for disposal and participating in the development of a records disposal plan/list with the Compliance Officer.
  • Ensuring all Shelves are well labelled for easy document identification by internal & external users.
  • Capture, analyze, organize and record all important information that serves to identify, manage, locate and explain archival materials and context of internal records.
  • Developing an internal database for tracking ACTED Project records.
  • Supporting in scanning of all project files and uploading them on to the server in accordance to the ACTED scan & Digitization Policy framework.
  • Developing a database for tracking the records retention schedule.
  • Coordinating with Compliance Officer to liaise with HODs for missing Physical documentation.
  • Support transfers and deposits by ensuring proper handling and packaging of records & archives by ACTED staff/ identified agency.

 




Qualifications, Skills and Experience:

  • Enrolled for a recognized undergraduate program at the time of application with a background in relevant course such as Records & Archiving Management, Bachelor degree in Business Administration, Commerce, Accounting and Finance or any other equivalent
  • Excellent communication, organization and presentation skills.
  • Computer literate and with excellent IT Knowledge.
  • Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels,
  • Ability to work efficiently under pressure
  • Fluent in oral and written English

 

How to Apply:

All Motivated and qualified Uganda Nationals with the required skills are invited to submit their applications to uganda.jobs@acted.org by with the subject line: APPLICATION FOR ARCHIVING & RECORDS INTERN – UGANDA accompanied with:

Curriculum Vitae (Maximum 02 Pages)

Cover Letter (Maximum 01 Page)

 

Deadline: 9th July 2022

 

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