The Ugandan Jobline

Job Title:   Personal Assistant (Fresher Admin Job Opportunities)

Organisation: National Forestry Authority (NFA)

Duty Station:  Kampala, Uganda

Reports to: Departmental Head/Manager, National Tree Seed Centre (Namanve)

About US:

The National Forestry Authority (NFA) is a Government agency established under the National Forestry and Tree Planting Act, 2003 as a corporate body responsible for sustainable development and management of Central Forest Reserves (CFRs) and provision of technical support to stakeholders in the forestry sub-sector. NFA’s vision is “A sufficiently forested, ecologically stable and economically prosperous Uganda”, while its Mission is “To manage Central Forest Reserves on a sustainable basis and to supply high quality forestry- related products and services to Government, local communities and the private sector.”

Job Summary:  The Personal Assistant will manage the office and ensure that all secretarial services and other requirements pertaining to the proper functioning of the Director/Manager’s office are adequately handled.

Key Duties and Responsibilities:

• Receive, date and read incoming and outgoing mails and ensure their proper distribution or dispatch for further action.
• Answering and responding to telephone enquiries, ensuring telephone messages are transacted accurately and conveyed promptly.
• Assisting with preparation of and typing correspondence from various raw sources such as manual drafts, dictations, e-mail, mails or verbal instructions and distribute as directed.
• Take minutes of meetings, prepare reports and returns as may be required and distribute as directed.
• Keep abreast with all current activities by reading files and correspondence in order to be effective in supporting the Director/Manager in reading and summarising documents.
• Ensure proper record management by maintaining an efficient filing and retrieval system.
• Support the Director/Manager in reading and summarizing documents.
• Monitor and maintain daily schedules, diaries, travel plans, appointments for the office, call screening, preparation of documents, agendas, letters and reports.
• Organize, coordinate and facilitate the department’s events.
• Perform any other duty as may be assigned by the immediate supervisor.

Qualifications, Skills and Experience:

• The ideal candidate must hold a Bachelor’s Degree (Honors) in any of the following fields: Secretarial Studies or Office Management from a recognized Institution.
• At least two (2) years of working experience in a similar or related position in a reputable organization.
• Computer proficiency in Ms Word, Excel, Access and PowerPoint
• Good communication skills, well developed customer care skills, reliable in terms of confidentiality, timeliness and thoroughness in carrying out tasks.
• Ability to beat deadlines, believer in quality work and work under minimum supervision.

How to Apply:

All suitably qualified and interested candidates should submit their applications, certified copies of academic certificates, transcripts and curriculum vitae giving full details of applicants’ education, qualifications, experience (with evidence), present salary, three referees with their full postal, e-mail addresses and telephone contacts as well as the candidate’s full address and e-mail to the address below or send soft copies to recruit@nfa.go.ug

Applications should be addressed to:

The Executive Director,

National Forestry Authority,

Plot 10/20 Spring Road, Bugolobi,

P.O. Box 70863, Kampala-Uganda

Tel: 0312 – 264035/6; 0414-360400

Deadline: 31st August 2022

NB: Only shortlisted candidates will be contacted. Any form of lobbying will lead to automatic disqualification. NFA is an equal opportunity employer and women are encouraged to apply.

For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Related Jobs