The Ugandan Jobline

Job Title: Compensation & Benefit/Payroll Administrator

Organisation: SeaOwl Energy Services

Duty Station:  Uganda

About US:

SeaOwl manages the complete recruitment cycle from sourcing, recruitment, mobilization and personnel planning for energy customers. It is specialized in highly-skilled profiles and the underlying activity of designees / staff mainly covers drilling and off-shore oil rig management. It also provides scalable, integrated operations & maintenance resources and services covering the lifecycle of energy assets, as well as tele-operated surveillance and maintenance services.

Job Description

We are currently recruiting experienced General Services Administrator on behalf of a major international Company

Location: Uganda   Onshore

Start Date:  01/08/2022

Duration:  31/08/2023 One Year (Renewable)

Please note that a Fluent Level in local dialects is mandatory (including with but not limited to: Luganda, Acholi, Madi etc…)

The East African Crude Oil Pipeline (EACOP) Project involves the construction and operation of a buried, cross-border pipeline to transport crude oil from the Lake Albert area in Uganda to the eastern coast of Tanzania for export to international markets. The pipeline will run from Kabaale in Hoima District, Uganda, to Chongoleani, Tanga Region, in Tanzania. The length of the pipeline is 1,443 kilometres (km) of which 296 km will be in Uganda.  In Uganda the pipeline will traverse ten (10) Districts, comprising Hoima, Kikuube, Kakumiro, Kyankwanzi, Mubende, Gomba, Sembabule, Lwengo, Rakai and Kyotera.

Job Summary:  The Compensation & Benefit/Payroll Administrator – EACOP Uganda role will be responsible for ensuring the smooth running of EACOP Uganda- staff compensation/ benefits scheme and the payroll management function, maintaining an up-to-date company structure and headcount forecasts. The role will also support the departmental budget process, reporting as well as data and document management.

The Jobholder reports directly to the Head of HR and works closely with all other departments

Key Duties and Responsibilities:

Organization:

• Maintains an updated Company Organization chart on a monthly basis
• Oversees the organization and archiving as per department indexing employees’ personnel files, department correspondences, etc.
• Manpower planning and a focal point for some HR campaigns such as Headcounts Forecast (coordinate, execute, correspondences time)

Information management

• Ensure department’s data and documents are coherent, updated and safely and securely archived, in compliance with confidentiality rules and regulations
• Manage all data and administrative documents within the HR department
• Maintain the flow of electronic hard copy documents, department files and resource materials Log, track and maintain department records, coordinate document control issues and prepare regular reports and dashboards while ensuring confidentiality.
• Ensure the storage of both hard copy and soft copy documents in compliance with confidentiality best practices.
• Serve as subject matter expert on HR Systems requirements and capability and ensure employee master data integrity.

Reporting

• Provide reporting and data analysis through collated dashboards, graphic representations, presentations, etc.
• Analyse data and prepare periodic reports (weekly, quarterly, annual etc) for internal and HQ purposes as well for external bodies when required

Budget:

• Coordinate preparation of the departmental initial budget-related assumptions and any revisions Liaise with the section heads for purposes of budget preparations, assumptions, and analysis
• Monitor the Departmental spend Vs approved budget Liaise with finance on HR budget matters

Payroll:

• Ensure accurate and timely processing of the company’s monthly payroll.
• Responsible for the processing and filing of statutory deductions from the payroll/ terminal benefits and other deductions to ensure timely and accurate remittances to the relevant institutions.
• Act as HR focal point for the department audits.
• Maintain the payroll processing system and employee records (both soft and hard copies).
• Prepare computation schedules for terminal benefits to enable timely and accurate payment of staff exiting the company.
• Coordinate with the TAS and support salary payments of contracted staff.
• Reconcile staff debtors’ accounts to ensure that the right postings are made to the accounts to recover advances to staff
• Handle routine employee payroll queries.
• Perform annual salary surveys and advise senior management on the positioning of our Salary structure.
• Prepare monthly/ Remuneration analysis reports for management information
• Monitor, identify and advise on the impact of new legislation on payroll procedures whenever relevant.

Compensation and Benefits:

Prepare and process staff advances, loan applications and hire purchase agreements so as to provide input in the preparation of the payroll.

Coordinate the implementation of the various wellness /welfare programs to ensure that the intended objectives under each scheme/ program are achieved.

Manage and evaluate contracts with the service providers who provide staff wellness/welfare programs and ensure that services are provided as per the agreed terms of service

Manage Leave Administration and Reporting

 




Qualifications, Skills and Experience:

• The ideal applicant must hold a Bachelor’s Degree in Human Resources, Business Administration, Human Resources or any business-related degree with a specialization in accounting
• Professional qualification like ACCA, CPA and Post graduate qualification in finance/ accounting is added advantage
• At least eight years’ experience in Payroll management in big to medium size company with at least a couple of years as Payroll lead
• Experience in Managing both national & expatriate and payrolls
• Report writing, budgeting and analytical skills, computer data management
• Knowledge of Human Resources Statutory requirements and related laws & regulations
• Knowledge of Payroll management systems
• Knowledge of Microsoft Office
• Good HSE knowledge and awareness
• Proven ability to multitask, work independently, and manage significant workload and competing demands whilst meeting deadlines
• Confidentiality and a High level of strong interpersonal skills are required
• Excellent interpersonal, communication and organisation skills.
• team player profile, organized, discreet, good analytical skills
• This job will be on Resident basis

How to Apply:

All suitably qualified and interested applicants should apply online at the link below.

Click Here

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