The Ugandan Jobline

Job Title:  Administration Officer

Organisation: Mercy Corps

Duty Station:  Uganda

About US:

Mercy Corps is an international non-profit organization which implements high-quality, analytical development programmes in very difficult places. Mercy Corps has been operating in Uganda since 2006. It has and continues to implement programs in Acholi and Karamoja sub regions. Mercy Corps is taking a community-led, market driven approach to address poverty and food insecurity needs through interventions that get to the root causes and contributing factors of economic vulnerability.

Program/Department Summary

Mercy Corps has been present in Uganda since 2006, focusing its interventions on economic and agricultural development, maternal child health and nutrition, governance, conflict management and humanitarian response. With funding from USAID, DFID, ECHO, Sweden Government, Swiss Development Cooperation and private foundations including MasterCard Mercy Corps has been able to work together with communities in Uganda to respond to the needs of our target population, which is focused on youth and more specifically adolescent girls. In 2017, Mercy Corps had an impact on almost 1 million beneficiaries in Uganda through our work focusing on building resilience and enabling economic growth, improving opportunities to attain better health and nutrition, and improving governance and conflict management. Common themes include community engagement, inclusive development, gender, and working in partnership with local government, the private sector and civil society actors.

Job Summary:  The Administration Officer will be responsible for carrying out the required administrative support for Mercy Corps programming in Kampala Office. Assist in the achievement of MC program objectives with the facilitation of office supply, team member travel, facilities and lease management, international travel, local flight arrangements and accommodation. The position will most intensively support the FCDO funded Climate Smart Jobs programme being implemented in Northern Uganda with an office in Gulu..

Key Duties and Responsibilities:

• Support the program with all MC Administration arrangements.
• Actively contribute to the office strategic planning process and provide regular updates.
• Interface with stakeholders and local partners in a manner consistent to the program team in terms of paperwork and documentation of goods and services.
• Build and maintain productive relationships with all Team members, stakeholders, vendors, partners, etc.
• Maintain high ethical standards and treat people with respect and dignity.
• Demonstrate an awareness of his/her own strengths and development needs.
• Develop the capacity of his/her team and assist with continued development of a career path for his/her team members.
• Work closely with all Mercy Corps team members to ensure smooth introduction and adoption of MC Team members handbook and Administration policy.
• Work with finance compliance to mitigate fraud, conflict of interest and legal ramifications of Mercy Corps
• Adhere to Mercy Corps mandated procedures and controls including: Field Administration, Field Procurement, Logistics, Asset Management and Finance procedures.
• Provide support in training and orientation of new Team members in those procedures.
• Prepare and implement guidelines for support functions of the reception, photocopies, translation services, office cleaning, maintenance and travel coordination.
• Ensure proper functioning and maintenance of the office and guesthouses equipment like photocopiers, printers, cookers, fridges, etc.
• Facilitate timely payments for electricity, water, DSTV and any other utility bills for the facilities.
• Responsible for maintaining an accurate inventory of office supplies to include stationery, consumables and cartridges/toners.
• Overall responsible for all travel and accommodation arrangements for Mercy Corps Guests and Team members in Gulu.
• Handle International guest logistics; airport pick-ups, accommodations, field movement support, and other guest-related issues.
• Keep Travel Tracker up-to-date.
• Prepare and attend staff coordination meetings and compile the minutes as discussed and agreed upon by the chairperson/supervisor.
• Assist in conducting or arranging for training and or other human resource development activities.
• Conferencing and Event Management, including making all arrangements as required by MC Team members.
• Support in managing stores and shipment deliveries, and movement of documents and supplies.
• Other duties as assigned by the supervisor.

Finance & Compliance Management

• Ensure compliance with donor and Mercy Corps regulations

Security

• Ensure compliance with security procedures and policies as determined by country leadership.
• Proactively ensure that team members operate in a secure environment and are aware of policies.

Qualifications, Skills and Experience:

• The applicant must hold a Bachelor’s degree in Human Resource, Business Administration, Social Work, Public Administration, Education, or other related field.
• At least three years’ experience in a similar position and or similar roles preferably with International Non-Government Organization and in a multi-cultural environment.
• Demonstrated excellence in human resource management, particularly in a multi-cultural environment, including techniques for staff development, training, motivation, and disciplinary handling.
• Very good writing and communications skills.
• Good negotiation, representation, skills and the ability to work comfortably with an ethnically diverse staff.
• Keen attention to detail, ability to follow procedures, ability to transparently manage stores, filing, and meet deadlines, work independently and cooperatively with team members.
• Proven ability to innovatively solve problems.
• A clear understanding of Administration as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential.
• The ability to interact effectively with international and national staff members is required.
• Demonstrated ability to work quickly and accurately, meet deadlines and process information in support of program activities is necessary.

How to Apply:

All suitably qualified candidates should apply online at the link a below.

Click Here

Deadline: 15^th July 2022

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