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Job Title:  Fleet Management Officer

Organisation: United Nations High Commissioner for Refugees (UNHCR)

Duty Station: Kampala, Uganda

About US:

The Office of the United Nations High Commissioner for Refugees was established on December 14, 1950 by the United Nations General Assembly. UNHCR’s mandate under the Statute of the Office of the United Nations High Commissioner for Refugees is to lead and co-ordinate action for international protection to refugees; seek permanent solutions for the problems of refugees and safeguard refugee rights and well-being. UNHCR has an additional mandate concerning issues of statelessness, as it is given a designated role under Article 11 of the 1961 Convention on the Reduction of Statelessness

Job Summary:  The Fleet Management Officer coordinates and supervises activities related to fleet management in the Area of Responsibility (AoR) ensuring compliance with UNHCR rules and procedures, cost-effectiveness, efficiency and professionalism in the management of the fleet. The incumbent normally reports to a Senior Fleet Management Officer, however exact reporting line may vary depending on the office setup. The position can be located at UNHCR HQ, Regional Bureau, Country/Multi-Country/Field Offices.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

Key Duties and Responsibilities:

• Develop fleet/accessories¿ replacement strategies, including the vehicle tracking systems (VTS) within the AoR considering UNHCR short, – and medium-term requirements. Establish and maintain the system of preventive maintenance and repairs of all vehicles and accessories, ensuring that repairs meet manufacture’s specifications and requirement of UNHCR.
• Compile fleet and relevant accessories¿ needs within the AoR while working with key stakeholders in projecting requirements based on standards or industry acceptable methodologies.
• Assess technical capacity of local commercial service providers for servicing and repair, ensuring frame agreements are entered into with such parties for the purposes of timely servicing and/or repair of vehicles (heavy/light) and/or accessories owned by UNHCR and other United Nations Agencies within the AoR.
• Evaluate the feasibility of, and select partners for projects within the AoR, based on objectives, priorities, strengths and resources of the implementing partners and/or contractors.
• Develop relevant contacts and build constructive relations with Government authorities, implementing partners, UN agencies and others, to foster cooperation within the AoR.
• Research the market, identify, assess and select vendors based on their capability for timely delivery of the right quality equipment, maintenance and repair facilities/services. Coordinate activities of vendors within the AoR. Monitor performance of vendors by analysing the products and delivery performance.
• Provide relevant counterparts with appropriate, cost-effective vehicles /accessories and professional services to support optimum programme delivery.
• Monitor the quality and accuracy of related data in relevant business systems. Compile and analyse statistical information, identify trends, develop key performance indicators within the AoR.
• Disseminate, promote commitment to and monitor compliance with UNHCR’s global policies, standards and guidance on vehicle management.
• Oversee that an updated inventory of all UNHCR vehicles/accessories is maintained and work closely with Asset Management colleagues consolidate items for disposal and process disposal procedures with relevant Government authorities.
• Perform other related duties as required.

Qualifications, Skills and Experience:

• The applicant for the United Nations High Commissioner for Refugees (UNHCR) Fleet Management Officer job should have For P3/NOC – 6 years relevant experience with Undergraduate degree; or 5 years relevant experience with Graduate degree; or 4 years relevant experience with Doctorate degree in Mechanical Engineering; Logistics; Supply chain; Fleet management; Business Administration or other relevant field.
• Certificates and/or Licenses: HCR Supply Chain Lrng Prog;
• At least four years of experience in progressively responsible functions in Supply Chain Management/Logistics and/or Fleet Management. Sound understanding and experience of international public procurement in challenging environments.
• Solid understanding of vehicle mechanics. Ability to work in geographically diverse teams. High degree of integrity. Proven ability to deal with multiple tasks in a courteous and service-oriented manner in demanding working conditions that often have short deadlines.
• English is required

Desirable

• Budget management experience. Knowledge of fleet Wave, VTS and any other vehicle management software is considered an asset.

Functional Skills

• CO-Cross-cultural communication
• DV – Basic Vehicle Mechanical Skills
• DV-Vehicle Management
• SC-Fleet Management
• SC-HCR Global Fleet Management Vehicle Insurance scheme
• SC-Supply Planning

Competencies

• C001L3 – Accountability Level 3
• C002L3 – Teamwork & Collaboration Level 3
• C003L3 – Communication Level 3
• C004L3 – Commitment to Continuous Learning Level 3
• C005L3 – Client & Result Orientation Level 3
• C006L3 – Organizational Awareness Level 3
• M001L3 – Empowering and Building Trust Level 3
• M006L3 – Managing Resources Level 3
• M003L3 – Judgement and Decision Making Level 3
• M002L3 – Managing Performance Level 3
• X001L3 – Analytical Thinking Level 3
• X003L3 – Technological Awareness Level 3
• X008L3 – Stakeholder Management Level 3

How to Apply:

All suitably qualified and interested candidates who wish to join the United Nations High Commissioner for Refugees (UNHCR) should apply online at the link below

Click Here

Deadline: 14^th June 2022

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