The Ugandan Jobline

Procurement Officer

About the Role

GOAL is currently seeking to hire an experienced, qualified, and business minded Procurement Officer to join our Uganda Young Africa Works Markets for Youth Programme team. This is an exciting opportunity for you to join an extremely dynamic International NGO and to apply your skills in financial inclusion for youth and program coordination. If you are familiar with financial institution partnership management, engagement of youth and other vulnerable groups (women, refugees and persons with disabilities), participatory programming and design in livelihoods and market systems context within Uganda and internationally, then this role is perfect for you!

Key Duties and Responsibilities:

Responsible and accountable for all supply chain related activities with respect to the following tasks:

• Receives purchase requests (PRS) from users in Kampala and field offices and, in consultation with the procurement Manager, sends out enquiries or request for offer to potential suppliers.
• Receives offers/quotations from suppliers and prepare bid analysis for purchases and have all approvals completed according to the Procurement Chart.
• Ensures that for all items purchased are as per GOAL procurement chart and an official purchase order / contracts is placed according to the best price in proportion to quality.
• Ensures that purchases are done on timely manner in reference to set lead time frame.
• Ensures that all purchased goods are delivered according to specification to the end customer and/or beneficiaries. If goods are going directly to users/customers, the officer will organise their safe keeping in the organisations warehouse.
• Checks all invoices for logistics services against orders made by the logistics office.
• Upon issuing LPO, to update the stores in-charge/ logistics officer and the technical person of the requesting department to manage the quality of deliveries.
• Ensures that staff adhere to all GOAL procurement procedures.
• Prepares all needed documents for Finance department, in order to obtain the cash or cheque needed to purchase the goods or supplies.
• Prepare payments of suppliers in a timely and accountable process and ensures that all necessary supporting documents are attached.
• Ensures that expenses in excess of the budget should always be discussed with the Procurement Manager in coordination with the Programme manager prior to purchase.
• Keep a track on prices for all purchased items and ensure relevant section of the GOAL vendor roster is updated in reference with the Procurement Manager advice accordingly.
• Follows up the change of prices of the market and advise the Procurement Manager and programme managers.
• Ensures that the price list is updated in a timely manner and forwarded to all Project Managers.
• Keep all filing up to date on SharePoint; order requests, quotations, three quote file, purchase orders, supplier documentation, etc.
• Ensures that the open order sheet (OTS) is always updated and circulated every Friday of the week to key stakeholders.
• Ensure all payment requests are approved as per the current procurement chart and tracked on the payment tracker on a weekly basis.
• Ensure an electronic copy of the procurement file is stored on SharePoint, and completed files are photocopied and filed monthly.
• Prepare Request for quotations (RFQ), Invitation to tender (ITT), expression of interest (EOI), bid/tender evaluations reports, minutes of bids evaluation for Procurement Manager review.

Reporting

• Ensures that OTS is updated on a weekly basis and sent to the Procurement Manager by end of Friday.

Qualifications, Skills and Experience:

To be successful in this role, you will need:

Essential

• University Degree or equivalent, or relevant technical qualification.
• At least 3 years work experience with an NGO in a related procurement function (exceptionally, degree or qualification may be replaced by a minimum of 6 years’ experience directly relevant to the post).
• Good computer skills.
• Fluent English
• Highly organized.
• Strong skills in prioritization.
• Ability to understand budgets.
• Good interpersonal communication skills.

Desirable

• Level 4 CIPS
• Experience in planning and report writing

General terms and conditions

Code of Conduct and Accountability within GOAL

GOAL is an equal opportunities employer and has values and behaviours framework which defines our code of conduct. Any candidate offered a job with GOAL will be expected to adhere to the following key areas of accountability.

• Comply with GOAL’s policies and procedures with respect to safeguarding, Code of Conduct, health and safety, data protection and confidentiality, do no harm principles and unacceptable behaviour protocols.
• Report any concerns about the welfare of a child or vulnerable adult or any wrongdoings within our programming area.
• Report any concerns about inappropriate behaviour of a GOAL staff or partner.

Safeguarding

Children and vulnerable adults a must be safeguarded to the maximum extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury, and any other harm. One of the ways that GOAL shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates.

GOAL

Established in 1977, GOAL is an international humanitarian agency, with a global team of 2,400 personnel, dedicated to alleviating the needs of the most vulnerable communities. Currently operating in 13 of the world’s most vulnerable countries, GOAL delivers a wide range of humanitarian and development programmes, ranging from humanitarian relief in disaster situations, to focusing on nutrition, food security, and building greater resilience and sustainable livelihoods.

General description of the country programme:

First operational in Uganda in 1979, the current GOAL Uganda country programme focuses on Health (including WASH, Health Accountability and Nutrition programming); and a market based systems approach to improving agricultural livelihoods and WASH. GOAL Uganda mainstreams gender, child protection, social behaviour change and resilience strategies across all programming. GOAL works on a district focused approach and uses a mixture of direct implementation and partnerships with national and international civil society organizations, local government, the private sector and communities to give effect to our mission.

GOAL Uganda has a skilled team of approximately 100 personnel and manages an annual operating budget of approximately €8.7 million (2018). GOAL is currently operational in the North, South, East and West of Uganda with six established offices in Kampala, Lira, Bugiri, Kasese, Moroto, Hoima, Kaabong and Agago Districts. GOAL Uganda country programme is funded by a number of donors who include Mastercard, charity: water, Irish Aid and some small foundations.

Our package includes a competitive salary, health insurance cover for up to 3 dependents, comprehensive 24-hour personal accident cover, terminal benefits equivalent to one month for each completed year of service and our working hours provide for a half day on Fridays.  GOAL promotes a learning and development environment with training & study opportunities aligned to our staff development policy.

How to Apply:

Interested applicants who meet the requirements should submit their applications by email with at least 3 reference contacts (current or former Line Manager) from the last three employers and daytime contact number to; recruitment@ug.goal.ie indicating the title as “PROCUREMENT OFFICER ” in the subject line by 30th June 2022.  PLEASE DO NOT ATTACH CERTIFICATES.

Deadline: 30^th June 2022

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