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Job Title: Associate Administrative Officer

Organisation: United Nations Regional Service Centre (RSCE)

Duty Station: Entebbe, Uganda

Reports to: Director ai.

About US:

The Regional Service Centre in Entebbe, Uganda (RSCE) was established in July 2010, following the adoption of General Assembly resolution 64/269. The Centre provides efficient, client-oriented and scalable services with the goal of moving transactional, non-location dependent administrative functions to the Centre from its client entities. This includes transactional elements of human resources, finance, multimodal movement and control, personnel and cargo transport and information and communications technology (ICT) support.

Job Summary:  The Associate Administrative Officer is responsible for supporting the overall administration of the executive office of the RSCE. The incumbent prepares documentation and performs various analysis to facilitate the work of the Executive Office of the RSCE, and in support of the relationship between the RSCE and its client missions. The incumbent also supports the planning, coordination, tasking, monitoring and reporting on various administrative issues in the Executive Office and across the RSCE Service Lines.

Key Duties and Responsibilities:

Human Resources Management:

• Undertakes actions related to the administration of the unit’s human resource activities under the guidance of the supervisor, e.g., recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures.
• Provides information regarding conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
• Assists in providing information on the unit’s staffing needs for inclusion in RSCE’s staffing table.

Overall Support To Management:

• Provides direct and executive support to the RSCE Front Office by ensuring that the Director ai. have all the information required to take decisions and carry out their responsibilities;
• Provides substantive and technical input to the work of the RSCE Steering Committee, and supports the reporting process to stakeholders;
• Assists in drafting SOPs and guidelines on various issues related to RSCE internal functioning;

Support To Client – Service Centre Relationship:

• Supports the relationship of the Service Centre with its client missions through efforts such as the review of the RSCE Service level Agreement based on implementation of UMOJA extensions and other administrative tools, as well as the related changes to the division of roles between UNHQ, RSCE and Client Missions;
• Coordinates support to complex inquiries raised by the RSCE Client Missions in order to facilitate their timely resolution;

General Administration:

• Updates and maintains key information for the RSCE to support the work of the RSCE management;
• Coordinates the logistical and administrative support for the sessions of the Steering Committee and other official visits to the RSCE;
• Assists in supervision of support staff as required;
• Assists in coordinating the operational travel programme, monitoring of accounts and payment to vendors and individual contractors for services, physical space planning and the identification of office technology needs and maintenance of equipment, software and systems;
• Performs other related administrative duties as required.

Competencies

• Professionalism –Ability to establish the most effective ways for resolving issues and initiating corrective/preventive actions; deciding on the most effective communication channels with the clients and business partners; identifies issues, formulates opinions on compliance with existing rules and presents the recommendations and conclusions to the Director ai. for improvements; Ensuring the adequate preparation of reports or rationale with respect to key logistic and administrative decisions. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Planning & Organizing – Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; -Uses time efficiently.
• Teamwork – Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Qualifications, Skills and Experience:

• The ideal applicant must hold a first level university degree with a combination with qualifying experience may be accepted in lieu of the advanced university degree.
• At least two (2) years of progressively responsible experience in Project / Programme Management, development or related area and a Masters degree or equivalent
• English or French are the working languages of the UN Secretariat. Fluency in English is required; knowledge of French is desirable.

How to Apply:

All candidates who wish to join the United Nations should apply online at the link below.

Click Here

Deadline: 9^th June 2022

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