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Job Title:  Programme Associate

Organisation: United Nations Capital Development Fund (UNCDF)

Duty Station:  Kampala, Uganda

Reports to: Programme Coordinator

About US:

The United Nations Capital Development Fund (UNCDF) makes public and private finance work for the poor in the world’s 47 least developed countries (LDCs). With its capital mandate and instruments, UNCDF offers “last mile” finance models that unlock public and private resources, especially at the domestic level, to reduce poverty and support local economic development. This last mile is where available resources for development are scarcest; where market failures are most pronounced; and where benefits from national growth tend to leave people excluded.

Key Duties and Responsibilities:

Ensures administration and implementation of programme strategies, adapts processes and procedures focusing on achievement of the following results:

• Support with protocol matters and travel arrangements (i.e. airline tickets, visas, hotels, daily subsistence allowance, work permit);
• Assist in the preparation of various materials and other reports; handle arrangement for printing and translation as necessary;
• Provides support to the office with logistical arrangements related to training/workshops/conferences etc., through engaging with facilitators, caterers and hosts and identifying the most cost-efficient meeting venue options;
• Manage petty cash.
• Maintains inventory of office items;
• Ensures that services and maintenance of premises and equipment are in accordance with organizational standards;
• Monitors and arrange for vehicle transportation, regular vehicle maintenance and insurance Checks and record of vehicle daily log and fuel consumption;
• Liaise with premises owner with regards to servicing/repairs of facilities.
• Perform general office support and administrative functions (e.g., recording personnel leave and attendance, travel requests, contracts preparation, supporting visa applications, etc.);
• Ensure proper documentation and filing (both paper and electronic).
• General office management, including cleaning services and the procurement, maintenance, security and repair of office equipment.

Provides effective support to Programme and projects formulation and implementation:

• Support project documentation preparation, work plans, budgets;
• Maintain and keep (original) donor and partner-related documentation of the project;
• Provide both internal and external clients (including Country Offices) with timely and adequate support/ information on programme and project activities;
• Backstopping CO Programme Associates in administrative and operational matters if needed;
• Support to COs in preparing project budget revisions, review of budget revisions
• Support to operational and financial closure of projects, including appropriate reporting to HQ.

Provides financial support to the IDE Practice focusing on achievement of the following results;

• Proper control of the supporting documents for payments, review of projects Financial Reports;
• Support with creation of projects in Atlas, creation of project award, determination of un-utilized funds and donor balances, operational and financial close of a project;
• Support with Annual review of project transactions and follow up on Atlas generated Combined Delivery Reports (CDRs) that should be signed by the project managers and uploaded to Atlas;
• Recommends and makes the budget revisions ensuring that appropriate formats are used and uploaded to Atlas;
• Sets up and monitors the budgets, updates financial information on delivery and status of implementation of the projects.

Provides operational support to IDE Practice focusing on achievement of the following results:

• Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas;
• Support with payments in ERP, following up payment of vendors Creation and with introduction of e-procurement module approval of requisitions in Atlas for projects;
• Supports monthly, quarterly and annual closure of accounts as per instructions issued by the appropriate unit;
• Assists in meetings, drafts minutes and correspondence as requested;
• Assists in ad-hoc Practice administrative and operational issues as requested.

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

• Organization of trainings for the operations/ projects staff on programme;
• Synthesis of lessons learnt and best practices in programme;
• Sound contributions to knowledge networks and communities of practice.

Qualifications, Skills and Experience:

• The ideal applicant for the United Nations Capital Development Fund (UNCDF) Programme Associate job must hold a Bachelor’s degree in Business Administration, Public Administration, Social Science or related field is desirable but not a requirement.
• At least seven years of experience (Secondary Education) or 4 years (Bachelor degree) of progressively responsible administrative or programme experience is required at the national or international level;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.);
• High level planning, organizational and time management skills, including flexibility, attention to detail and the ability to work under pressure to meet deadlines;
• Excellent organizational and technical skills;
• Good interpersonal and multi-tasking skills;
• Advanced knowledge of spreadsheet and database packages, experience in handling of web-based management systems is desirable;
• Experience working in NGOS and private sector is desirable.
• Language: Proficiency in English language (written and oral).

Competencies

Core Competencies

• Achieve Result: Plans and monitors own work, pays attention to details, delivers quality work by deadline;
• Think Innovatively: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements;
• Learn Continuously: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback;
• Adapt with Agility: Adapts to change, constructively handles ambiguity/uncertainty, is flexible;
• Act with Determination: Shows drive and motivation, able to deliver calmly in face of adversity, confident;
• Engage and Partner: Demonstrates compassion/understanding towards others, forms positive relationships;
• Enable Diversity and Inclusion: Appreciate/respect differences, aware of unconscious bias, confront discrimination.
• People Management: Manage performance and ensure accountability.

Cross-Functional & Technical competencies

• Procurement Management: The ability to acquire goods, services or works from an outside external source.
• Documents and records Management: Overall document (hard or electronic) management; registry and retention policy including storing and archiving.
• Events management (including retreats, trainings and meetings): Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.
• Human centered Design: Ability to develop solutions to problems by involving the human perspective in all steps of the problem-solving process.
• Operations Management: Ability to effectively plan, organize, and oversee the Organization’s business processes in order to convert its assets into the best results in the most efficient manner. Knowledge of relevant concepts and mechanisms.
• Risk Management: Ability to identify and organize action around mitigating and proactively managing risks.
• Inventory management: Each office to ensure sufficient inventory items are available for use as well as reporting for items which are beyond the corporate threshold of $5K and above.

How to Apply:

All applicants who wish to join the United Nations Capital Development Fund (UNCDF) should apply online at the link below.

Click Here

Deadline:  25^th May 2022

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