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Job Title:   Senior Accountant

Organisation: Management Sciences for Health (MSH)

Duty Station:  Kampala, Uganda

About US:

Management Sciences for Health (MSH) is a global health nonprofit that makes foundational changes to health systems to protect people from diseases and improve their health. MSH collaborates with local partners, from the Ministry to the community, to strengthen and complement existing health systems. Since 1971, MSH has worked in more than 150 countries to help ensure sustainable, resilient, and equitable access to quality health care around the globe.

Job Summary:  The Senior Accountant is primarily responsible for, but is not limited to, support the Accounting Manager to review staff timesheets received by month end for staff not in Costpoint, compile project funds projection (s) for each month, monitor the bank balances, record all financial transactions into the approved MSH field expense accounting system, reconcile vendor accounts monthly, payment review for activities and operations, uploading payments into the system (s), management of petty cash, ensure proper record keeping, activity advance reconciliations, and supporting month end financial reports.

Key Duties and Responsibilities:

Financial Accounting – 60%

• Ensures that funds expended in the country is done in accordance with “Generally Accepted Accounting Principles”, MSH policy, donor regulations and requirements, Ugandan law, standard operating procedures, and best business practices.
• Support the Accounting Manager to review staff timesheets received by month end for staff not in Costpoint, paying particular attention to proper billing for each project.
• Liaise with technical teams and compile project funds projection (s) for each month. Monitor the bank balances and flag off when cash is running low.
• Record all financial transactions into the approved MSH field expense accounting system (currently QuickBooks).
• Prepare payments promptly and vendor accounts reconciled monthly.
• Ensure all accounting documents have standard checklist attached and documentation in compliance.
• Prepare and process all Payment Vouchers, General Journals and Deposit Vouchers ensuring that the documents are legal and authentic and that all relevant and adequate support documentation is attached.
• Ensure that every financial transaction is properly approved by a budget-holder signatory, is properly documented, files are complete and demonstrates evidence of compliance with MSH policy, donor regulations, Ugandan law, and standard operating procedures.
• Ensure that transfers to Mobile Money service providers are done in a timely manner, and that MM payments are done in an efficient, timely manner.
• Conduct & document spot checks for trainings.
• Receive, review, and liquidate petty cash promptly in accordance with MSH policies. Also conduct cash count reconciliations at least once a week.
• Liaise with technical teams and compile project funds projection (s) for each month
• Ensures that all payments for purchases of goods and services are made according to MSH regulations, and that actions are governed by the highest standards of personal and business conduct as stipulated in the Procurement Policy Guidelines and Generally Accepted Accounting Principles.
• Review all costs and travels have adequate prior authorization and approval prior to payment remittance. Follow up all discrepancies identified.
• Contribute to maintaining teamwork, discipline sound work relationships and productivity
• Perform other duties as may be assigned from time-to-time.

Financial Reporting and Audit Support – 25%

• Perform bank reconciliations in the absence of the accounting Manager.
• Prepare monthly amortizations, Unpaid bills ageing reports and accruals reports.
• Prepare and submit Monthly Financial reports for review of the Accounting Manager.
• Ensure that financial documents are properly filed both digitally & in hard copies and always kept safely.
• Identify and submit documentation to the auditors as needed.

Compliance with MSH, donor and statutory requirements – 10%

• Process withholding tax payments & prepare withholding tax certificates for all appropriate payments and distribute these accordingly.
• Prepare documentation required for quarterly and annual VAT claims and reports.
• Provide training to staff on accounting procedures & policies.

Sub Awardee Management – 5%

• Rigorously review of invoices submitted by sub grantees and sub-contractors for completeness and accuracy and ensure the expeditious transfer and disbursement of funds.

Qualifications, Skills and Experience:

• The ideal candidate must hold a Bachelor’s Degree in Accounting
• Preferred: Professional qualification in ACCA or CPA
• At least six years of hands-on experience in accounting.
• Capacity to deal with multi-tasks and be able to adhere to tight deadlines in a busy environment, and excellent time management skills;
• A strong accounting experience is an added advantage;
• Excellent oral and written communication skills and fluency in English.

Competencies

• Assess, analyse and manage risk using appropriate MSH Standard Operating Policies & procedures & Donor policies, professional judgment and scepticism for effective business management.
• Identify the appropriate content and communicate clearly and objectively to the intended audience, i.e Staff and external parties as governed by professional standards.
• Identify areas of improvement in businesses processes and system(s), and controls to assist in the design and use of systems for efficient and effective operations.

How to Apply:

All candidates who wish to join Management Sciences for Health (MSH) in this capacity should apply online at the link below.

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