Personal Assistant (PA) Jobs – Reach Out Mbuya Community Health Initiative (ROM)

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Job Title: Personal Assistant (PA) to Executive Director 

Organisation: Reach Out Mbuya Community Health Initiative (ROM)

Duty Station:  Kampala, Uganda

Reports to:  Executive Director

 

About US:

Reach Out Mbuya Community Health Initiative (ROM) is a Faith and Community-based organization providing holistic care to extremely vulnerable people living with HIV/AIDS. ROM holistically focuses on the body, mind, family, and community wellbeing.

 

Job Summary:  The role supports the overall ED Section activities

 

Key Duties and Responsibilities:

  • Support the preparation for the section meetings and minute taking
  • Support the Section with various administrative tasks.
  • Arrange meetings with government officials, CSOs and other stakeholders for the ED.
  • Keep an updated contact list and be the specialist in organising the Section’s contacts and network.
  • Support the communication function in press and information activities, including managing the social media and website.
  • Support the in the planning and organising of public & staff events, AGM, Retreats etc.
  • Process payment requests in the section in liaison with Administration.
  • Ensure proper filing & documentation, both electronically and in hard copy.
  • Have a good overview of the tasks performed in the Section in order to support in planning and organising work.
  • Support and observe the safeguarding culture in the organization regularly documenting and reporting identified and potential safeguarding issues to the HR.
  • Ensure health, safety, and security in your area of operation, as you promote the vision, mission and the values of Reach Out Mbuya.
  • Any other duties assigned by the immediate supervisor.




Qualifications, Skills and Experience:

  • The ideal applicant must hold a Bachelor’s Degree or equivalent
  • At least two years of relevant experience, preferably serving an executive role.
  • Very good knowledge of PC usage and applications related to MS Office, MS Excel, MS Power Point, Internet etc.
  • Proven ability to work in a multicultural team
  • Strong sense of initiative
  • Attention to detail and ability to execute duties with accuracy
  • Flexibility
  • Good organisational skills
  • Proven ability to work under time pressure, good stress management
  • Ability to communicate clearly and with confidence, both orally and in written form
  • Networking skills to support the Section in developing contacts
  • Reliability and responsibility

 

How to Apply:

All suitably qualified candidates please Send a cover letter and CV/resume with 3 professional referees in PDF format as one document. Both Cover letter and CV must not exceed 4 pages. Please send your application to the Human Resource Manager ROM through the Email: hr@reachoutmbuya.org

No need of attaching other documents at this level.

 

Please note:

  • ROM is an equal opportunity employer and does not charge a recruitment fee at any stage of the recruitment process.
  • Any form of lobbying or canvassing will lead to automatic disqualification.
  • Only shortlisted candidates will be contacted for interviews.
  • Applications beyond the deadline will not be considered.

 

Deadline: Sunday 22nd May 2022 at 5:00 pm

 

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