The Ugandan Jobline

Job Title:  HR and Administration Officer

Organisation: Johanniter-Unfall-Hilfe e.V. / Johanniter International Assistance

Duty Station:  Kampala, Uganda

Reporting lines                  

Reporting to:  Finance Manager Uganda (first level supervisor)

Head of Mission Uganda (second level supervisor)

Receives technical advice from: Finance Manager UGA, Head of Mission UGA, GSU, Headquarter

Gives technical advice to: National Partners

Replaced by:              Finance Manager

This position is advertised as part-time (50 -75%)

About US:

Johanniter-Unfall-Hilfe e.V. is a German Christian non-governmental organization and has been active in Kenya since 2005 supporting local partners in various fields such as health care, dis-aster risk reduction, nutrition, food security and livelihoods. In May 2011, Johanniter opened an office in Nai-robi in order to enhance its Kenya programme and strengthen the cooperation with its local partners. Currently, together with our Ugandan partner organizations, Johanniter is implementing several projects throughout the country, including Food Security & WASH project in Palabek. Additionally, Uganda is part of a regional project, together with South Sudan and Kenya. The project, funded by the German Foreign Office, focuses on South Sudanese refugees and is implemented together with local partner organizations with re-gards to Health, WASH and livelihood.

Job Description

Coordination of all HR and administrative processes of Johanniter project activities in Uganda in close collab-oration with the Finance Manager and the Head of Mission.

Job Summary:  The national HR and Administration Manager will be accountable for all HR and administration related mat-ters related to the Johanniter programs in Uganda.

Key Duties and Responsibilities:

Strategy and Vision                     

• Actively supports the values of Johanniter and shapes work accordingly
• Contributes to the development and implementation of the global HR strategy of Johanniter Interna-tional Assistance

HR Management:

• Coordinates the planning, recruitment, selection, briefing/debriefing and well-being of all national staff including related administrative processes
• Drafts contractual HR engagements after consultation with a local solicitor, the Finance Manager and the Head of Mission
• Ensures timely and correct payment of national staff according to the national labour law and Johan-niter guidelines, including timely payment of staff Social Security, income tax or other taxes as required by labour law.
• Ensures implementation and maintenance of a transparent and fair compensation package for national staff, including a planned yearly salary review.
• Maintains systematic HR databases and filing systems (incl. staff lists, leave register, etc).
• Traces execution of performance appraisals of all national staff
• Sets-up and implements a systematic system for learning and development for national staff
• Coordination of disciplinary procedures ensuring legal compliance and clear documentation
• Supervises and trains the team of office assistants and support staff (periodic staff appraisals, regular meetings, capacity building etc)
• Provides HR guidance and consultative support to the Head of Mission and the Uganda Senior Man-agement Team (SMT) including project managers.
• Ensures compliance with and follows-up changes of rules and regulations in national law for the em-ployment of national staff and up-dates Johanniter National Staff Guidelines in line with Ugandan law, Johanniter regulations and CHS recommendations
• Follows-up on visa and work-permits for expats
• Coordinates planning of annual leave and R&R of expats and national staff
• Ensures necessary employee representatives and committees exist and collaborates with them
• Regular revision and updates of all HR related policies and forms

Administration:

• Ensures that the organization’s legal status is secured and the national laws are followed by the or-ganization
• Drafts and follows-up any contractual engagement (rental, vehicles, MoUs, Registration, etc.) in con-sultation with the HoM
• Sets-up and maintains a systematic hard and soft copy filing system for all administrative matters
• Collaborates with relevant partners and authorities

Other:

• Assists the Head of Mission in monitoring the security context
• Represents Johanniter in relevant forums and networks
• Regularly coordinates all above mentioned aspects with the Finance Manager, the Head of Mission and the Desk Officer in Berlin
• Assists the country office team in translating guidelines and templates as requested
• Supports the Finance Manager and the Head of Mission in l other tasks as requested

Qualifications, Skills and Experience:

• The ideal applicant must hold a University Degree in University Degree in HR Management/ Social Sciences, Business Administration / Ac-countancy or an equivalent degree OR relevant work experience in a similar position.
• At least three years of experience in Human Resources in the field of humanitarian aid / development cooperation
• Experience in managing HR-projects (esp. compensation & benefits)
• Experience in development and implementation of HR-policies
• Experience in capacity building
• Work experience with partners
• Excellent interpersonal communication and networking skills
• High degree of fairness, transparency and decisiveness in HR processes
• Fluency in English with excellent verbal and written communication skills;
• Profound IT-literacy (HR-systems, MS-office package)
• HR management skills
• Cultural sensitivity and team competence
• Sense of delegation and commitment to local capacity building

How to Apply:

Johanniter is an equal opportunity employer that values diversity. Suitable candidates with disabilities are encouraged to apply.

We require background checks (incl. criminal record and reference checks) to protect the vulnerable and prevent abuse.

Applications for this position (including a cover letter, CV, reference contacts of three former supervisors as well as job certificates if available) should be sent to recruitment.Uganda@johanniter.de  and hr.uganda@thejohanniter.org  until

Please indicate “HR/Admin Officer Uganda” in the subject line of your e-mail and the application mention your earliest date of availability.

Only complete applications will be considered. Only short-listed candidates will be notified.

Interviews are expected to take place the week of the 6th June 2022. The candidates will be invited by mail at short notice.

Deadline: 31^st May 2022

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