Fresher Office Administrator Job Opportunities – Ministry of Works and Transport

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Job Title:  Office Administrator (Secretary) (Fresher Job Opportunities)

Organisation: Ministry of Works and Transport

Duty Station:  Kampala, Uganda

Reports to: Deputy project Coordinator Finance and Administration

Salary Grade: SGR 6

 

About US:

The Ministry of Works and Transport exists to formulate policies, plans, set standards, build capacity, carryout advocacy, regulate, monitor, and evaluate the works and transport sector. The Ministry also provides policy and strategic guidance to parastatal bodies under its supervision namely Uganda National Roads Authority (UNRA), Civil Aviation Authority (CAA), Standard Gauge Railway and Uganda Railways Corporation (URC).

 

About the Project:

The Government of Uganda through the Ministry of Works and Transport is spearheading the development of the Standard Gauge Railway (SGR) network. The SGR Project is being implemented as a regional project with Uganda’s Partner States of Kenya, Rwanda and South Sudan. The objective of developing the SGR network is to provide a modern, fast, reliable, efficient, and high capacity railway transport system as a seamless single railway operation.

 

Job Summary:  To offer administrative support and secretarial services to the assigned office(s).

 

Key Duties and Responsibilities:

  • Taking dictation, transcribing and present accurate and error free work
  • Attending to callers either in person or on telephone
  • Organizing meetings, take minutes and convey decisions of such meetings to relevant offices/ officers
  • Ensuring timely responses to inquiries and correspondences to and from office 5. Receiving incoming mail and supervise dispatch of outgoing mail
  • Providing office managerial services which include ensuring cleanliness and orderliness of the office, managing records in accordance with established procedure, requisitioning and managing office stationery and equipment.
  • Any other duties as assigned from time to time





Qualifications, Skills and Experience:

  • The ideal applicant must hold a Bachelor (Hons) Degree in Secretarial Studies, Administrative and Secretarial Science/ Office and Information Management from a recognized institution.
  • At least two (2) years’ experience as a Secretary or similar position in a reputable organization.
  • Proficiency in MS Office.
  • Ethics and Integrity, office management skills, effective communication; interpersonal skills, Result Orientation Computer Literacy

 

How to Apply:

All suitably qualified candidates Ugandan Nationals meeting the above requirements may submit their written applications with letters of recommendation from either the current or previous employer(s) covering the last three consecutive years of employment, copies of academic certificates & transcripts, previous and current appointment letters, curriculum vitae, and a photocopy of your national ID and a recent passport size colour photograph.

 

Applications should be addressed to:

The Project Coordinator,

Standard Gauge Railway Project,

  1. O. Box 27756, Kampala.

Applications should be delivered to the SGRP reception, Nakawa Business Park, Block D, 4th floor

 

Note:

  • Only shortlisted candidates will be contacted
  • Canvassing or lobbying by applicants will lead to disqualification.
  • Candidates who present forged documents/testimonials will be arrested and prosecuted.
  • Envelopes containing applications should be clearly marked with the position applied for.

 

Deadline: 30th May 2022 before 5:00PM

 

For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

 

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