Fresher Administrative Assistant – ECHO Project Jobs – World Vision International

  Administration Jobs in Uganda, Business Administration Jobs in Uganda, Finance Jobs in Uganda, Human Resources ( HR ) Jobs in Uganda, NGO - Non-Government Organisations Jobs in Uganda, Social Sciences Jobs in Uganda

Job Title:  Administrative Assistant – ECHO Project ( Fresher Job Opportunities)

Organisation: World Vision International

Duty Station:  Uganda

Reports to:  Consortium Finance Coordinator

 

About US:

World Vision Uganda is a Christian Relief, Development and Advocacy Non-Government Organization dedicated to working with children, families and communities to overcome poverty and injustice. We currently work in over 41 districts in Uganda. World Vision is committed to the protection of children and we will not employ people whose background is not suitable for working with children. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible. “Our Vision for every child, Life in all its fullness.  Our prayer for every Heart, the will to make it so.”

 

Job Summary: Provide administrative, operation and logistical support to the field office in line with operation plan.

 

Key Duties and Responsibilities:

Logistical Support

  • Provide logistical support and back up in the planning of meetings and workshops
  • Ensure adequate stocks of key office materials are in place at all times
  • Keeping petty cash and timely replenishment
  • Maintaining supplies / logistics inventory and preparing requisitions for office supplies and equipment
  • Provide refreshment to staff and visitors

Asset Management

  • Maintain a data base of Office Asset
  • Identify and coordinate request for installation, repair services in line with policy
  • Monitoring the security of the store as well as cleanliness
  • Track and ensure timely payment of utility bills
  • Work place Health and safety
  • Ensure regional office is kept tidy and clean
  • Ensure fire extinguishers are place in the right places and valid throughout the year
  • Maintain all staff facility in good and usable condition

Document Management

  • Manage the filing system
  • Ensure soft copy documents are backed weekly

Secretarial Support

  • Receive, deliver and file correspondences
  • Disseminate guidelines and relevant docs to the staff as given by management
  • Maintain an up-to-date contact list of staff.

Support to regional staff

  • Provide guidance on administrative processes
  • Maintain smooth communication flow in office
  • Facilitate and support staff on logistical and admin requirements such as travels, follow up on requisitions.
  • Provide weekly and monthly travel schedules for the regional team for management approval and generate monthly staff attendance.
  • Support in developing calendars
  • Support in developing calendar of key events
  • Take minutes for administrative meetings
  • Follow up on meeting invitations through calls and emails
  • Management and coordination of visitors

Customer care

  • Screening telephone calls, enquires and handling them when appropriate
  • Coordinate guest logistics such as accommodation booking, supporting guests needs

Reporting

  • Send monthly store reports
  • Prepare and send monthly filled LDRs
  • Follow up with staff on status of key action points, audit implementation
  • Track and update the staff on progress of assigned tasks




Qualifications, Skills and Experience:

  • The ideal applicant must hold a Bachelor’s degree in office management, business Administration, Human Resource, Organizational Psychology, Development studies or related field
  • At least two years’ working experience
  • Must have knowledge of store management
  • Must have knowledge of key financial management and logistics
  • Must have knowledge in computer applications
  • Effective communication skills
  • Excellent customer care and public relations skills
  • Effective in written and verbal communication in English
  • Strong analytical skills, conceptual and follow up through skills
  • Strong interpersonal skills
  • Commitment to World Vision Mission and partnership values and sensitivity to its various expressions across cultures and denominations

 

How to Apply:

All suitably qualified candidates are encouraged to submit your application and complete Curriculum Vitae by applying online through visiting World Vision International’s e-recruitment jobs portal at the web link below.

 

Click Here

 

Deadline: 24th May 2022

 

For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Related Jobs

,