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Job Title:    Finance Officer

Organisation: Agency for Cooperation in Research and Development-Uganda (ACORD-U)

Duty Station:  Gulu, Uganda

Reports to: Project Coordinator, Lamwo

About US:

ACORD-U (Agency for Cooperation in Research and Development – Uganda) is an indigenous Non Governmental Organization (NGO) working for social justice and development. ACORD has been working in Uganda since 1979 with operations in over 25 districts across Uganda. The ACORD-U works in conjunction with people who have been denied their basic rights, helping to better understand, to challenge, and to change the situation in which they find themselves.

Job Summary:  The Finance Officer will manage ACORD finances and Assets at ACORD Lamwo and Gulu Field Offices by maintaining proper books of accounts and other records to facilitate accurate and timely reporting

Relationship with others: The Finance Officer will be working in close collaboration with the Project Coordinator, Programme Manager, Project Officer, Monitoring and Evaluation Officer, Finance & Administrative Assistant, Senior Finance Officer, Finance & Administration Manager and other administrative and project staff. S/he is also expected to establish good working relationships with other ACORD partners, bankers and suppliers.

The Finance Officer will be responsible for efficiently managing financial and administrative systems and internal control procedures to ensure that books of accounts are properly recorded, funds and other assets are secure and that financial and management reports are produced in time

Key Duties and Responsibilities: Under the supervision of the Project Coordinator the main areas of responsibility include:

Financial Reporting

• Ensure all transactions are posted into the organization’s accounting system for purposes of easy and timely reporting, and per project.
• Keeping track of all expenditure to ensure that all expenditure is within the approved budget limits and promptly reporting any divergence.
• Responsible for compiling monthly, quarterly and annual project financial reports meeting their reporting time schedules.
• Responsible for ensuring that all financial transactions are captured accurately into the QuickBooks Accounting System
• Preparing management reports as and when required to facilitate management decision making.

Budgeting

• Prepare annual budgets for the project ensuring all existing donor budgets and forecasted costs are included
• Allocate account codes to new budgets for use in the ACORD accounting system in consultation with the programme coordinators
• Assist in preparation of project/departmental budgets.
• Provide support to preparation of proposal budgets ensuring full cost recovery.

Procurement

• Will be a member of the procurement committee and provide technical guidance on financially related matters and ensure that the organizational procedures are followed so as to achieve value for money.

Compliance

• Monitor ACORD’s compliance to donor requirements and initiate corrective action where there are divergences.
• Responsible for partner assessments and ensuring compliance to signed agreements and ACORD policies.
• Responsible for compiling and preparing all finance related information during programme capacity assessments. Will participate in these assessment meetings to expound more on these matters.

Programme & Operational Support

• Support Project Coordinator come up with timely and practical operational plans for activity implementation, capable of being supported effectively by the finance & administrative team. Will also ensure these plans are implemented effectively and programme activities are delivered on time and in a coordinated manner.
• Will support programme teams in the review of concept notes for activities’ implementation.
• Provide updates on a monthly basis to programme teams on activity implementation rates against the budget.

Supervisory

• The Finance Officer will carry out a supervisory role over the following areas;
  • Cash Management: To ensure that cash is available for the programmes as and when required and records are up to date;
  • Bank Transactions: To ensure payments are made on time and to the correct recipients, payment vouchers are prepared, payment registers updated, reconciliations are prepared and reviewed, and be an agent to all project bank accounts;
  • Filing: To ensure that all payment vouchers, bank statements and other accounting documents are filed promptly for easy reference.
  • Stores Management: To ensure that items in the stores are kept safely, records well maintained and stock counts carried out regularly.
  • Asset Management: To ensure registers of all fixed assets and inventory for the project are maintained, ensuring a correct record of all assets procured, sold, transferred, or donated and that assets are secured.
• Others: Any other duties as may be assigned by the Project Coordinator, Programme Manager, Senior Finance Officer, Finance & Administration Manager, Director of Programmes or the Country Director.

Qualifications, Skills and Experience:

• The applicant must hold a first degree in Commerce/Business Administration with a bias in finance/ accounting, or related disciplines.
• Level II stage of Professional Course (ACCA or CPA).
• At least three years of experience working in a related position.
• Knowledge of donor fund management an added advantage
• Knowledge of commonly used accounting software
• Microsoft Office skills, including Excel
• Good analytical skills
• Methodical and highly organized approach to work.
• Ability to work with minimal supervision
• Adopts proactive and pre-emptive approach to work
• Demonstrates readiness to adapt to continuously changing priorities
• Upholds principles of accountability, transparency, honesty

How to Apply:

All qualified and interested candidates should send an updated CV and application letter to hr@acorduganda.org to apply.

Deadline: 19th May 2022 by 5:00 PM

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