Warehouse Officer Job Vacancies – International Rescue Committee (IRC)

  NGO - Non-Government Organisations Jobs in Uganda, Procurement and Logistics Jobs in Uganda

Job Title:  Warehouse Officer

Organisation: International Rescue Committee (IRC)

Duty Station:  Uganda

Reports to: Supply Chain Manager

 

About US:

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their lives. Founded in 1933 at the request of Albert Einstein, the IRC works with people forced to flee from war, conflict and disaster and the host communities which support them, as well as those who remain within their homes and communities. At work today in over 40 countries and 25 U.S. cities, we improve outcomes in the areas of health, safety, economic wellbeing, education, and power.

 

Scope of work:

IRC has two pharmaceutical and one non-pharmaceutical warehouse to support program operations in Yumbe. The Warehouse Officer is a vital part of the supply chain process and team. He/She will oversee the efficient receipt, storage, and dispatch of a wide range of goods including food, clothing, healthcare products, manufactured goods, household items to support projects and programs. The warehouse officer supervises warehouse assistants, processes, and systems to ensure high level of productivity and accountability. The Warehouse Officer must ensure total compliance to policies and procedures of IRC and various Donors.

 

Key Duties and Responsibilities:

Warehouse security.

  • Ensure that all doors are doubly locked, windows have security steel grills, attractive and valuable items are well secured, security guards and lights are always operational, control access into the warehouse.
  • Ensures that access to warehouses is restricted to designated personnel and that other staff members are permitted to enter only when accompanied. All entries and departures of personnel and visitors must be entered in a register. Ensure that warehouses are secure, clean, well-organized, and free from pests always.
  • Ensure the maintenance of warehouse building(s), fittings and equipment.
  • Implement and ensure clear safety procedures

Safety and First Aid

  • Report all warehouse incidences, ensure materials are properly handled, First Aid kits are fully stocked, monitor functionality, and serve schedule of fire extinguishers, ensure staff use personal protective equipment in the warehouse.

Organization and storage

  • Ensure items are raised off the ground, safely stack materials in warehouse, proper access to materials, easy location of materials when needed for picking and stock taking, shelve and organize materials according to IRC standards and best practices.

Storage Conditions

  • Store heavy or liquid items on bottom shelves and light items on top Shelves, heat sensitive items must be stored away from windows, cold chain items stored in refrigerators or freezers to maintain required temperature, monitor temperatures and expirations for medical items, store valuable items securely and away from entrances, maintain very clean warehouse environment both inside and outside.

FIFO/FEFO and distribution planning

  • Comply with policy of First in First Out (FIFO) and First Expiry First Out (FEFO) and minimize the level of expiries and waste in the medical warehouse.
  • Liaise closely will programs for distribution planning and coordinate the loading/unloading of stocks in a timely and efficient manner from warehouse to distribution point

Documentation and Record keeping

  • Maintain an updated and complete warehouse records, quantities received, stored and dispatched must match with records, bin cards and stock cards are fully completed and updated, materials are in good condition and correctly stored, maintain a good record of item deliveries and issues.
  • Ensures that all products are tracked by Bin Cards and Stock Cards with essential information, Funding Source code and Project code, description of the molecule, expiration date, lot number etc.

Inventory reporting

  • Prepare accurate and timely weekly and monthly reports, maintain an updated Pharma Inventory Tool (PIT), Purchased inventory and Commodities in Kind (CIK) reports. With help of Supervisor, take lead in organizing 20% bimonthly and end of year complete stock counts and prepare the corresponding reports.
  • Advise the Supply Chain Manager of potential inventory shortages and ensure they are documented and investigated
  • Ensure reconciliation of orders placed, orders received, and items distributed to the field sites, share procurement documents with the field for items centrally procured.

Data management/Filing

  • Maintain clear record of warehouse register, warehouse inspection reports, spot checks reports, discrepancy reports, disposal documentation/reports, delivery reports, waybills, store releases, stock cards, etc.

Training and compliance

  • Ensure total compliance to warehouse policies and standard operating procedures (SOPs), Understand the SOPs and train staff in warehouse systems, comply with IRC and Donor policies in management of warehouse inventory.

Discrepancy control

  • Ensure that correct items are always counted, and right entries made, check documents for mathematical errors, store all items in the warehouse, address and report all cases of discrepancies.

Other assignments

  • Work closely with Supervisor, supply chain team to complete any other assignments given.





Qualifications, Skills and Experience:

  • The ideal applicant must hold a Bachelor’s degree in procurement and supply chain, procurement and logistics, transport and logistics or an equivalent.
  • At least three years’ experience in supply chain, preferably in warehouse management systems.
  • Experience in medical warehouse systems is an added advantage.
  • Relevant membership of professional bodies is an added advantage.
  • Very good leadership and team skills.
  • Be able to work in a humanitarian environment, hardworking, and very flexible
  • Good communication and supply chain training skills.
  • Experience with any INGO having massive operations in Uganda, Hospital Set up or Pharmaceutical Industry is highly desirable.
  • Ability work under pressure with minimum supervision.
  • Result-oriented.

 

Core Competences and Knowledge

  • High level of Integrity
  • Excellent communication and inter-personal skills with ability to pay attention to detail.
  • Reporting skills and ability to analyze Information,
  • Inventory Control, Reporting Skills.

 

How to Apply:

All suitably qualified candidates should apply online at the link below

 

Click Here

 

Deadline: 14th April 2022

 

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