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UN Jobs – Logistics and Administrative Officer – United Nations Interim Security Force for Abyei (UNISFA)
Job Title: Logistics and Administrative Officer
Organisation: United Nations Interim Security Force for Abyei (UNISFA)
Duty Station: Entebbe, Uganda
Reports to: The Chief, Supply Chain Management
About US:
The Security Council, by its resolution 1990 PDF Document of 27 June 2011, responded to the urgent situation in Sudan’s Abyei region by establishing the United Nations Interim Security Force for Abyei (UNISFA). The Security Council was deeply concerned by the violence, escalating tensions and population displacement. The operation will monitor the flashpoint border between north and south, and is authorized to use force in protecting civilians and humanitarian workers in Abyei. UNISFA’s establishment came after the Government of Sudan and the Sudan People’s Liberation Movement (SPLM) reached an agreement in Addis Ababa, Ethiopia, to demilitarize Abyei and let Ethiopian troops to monitor the area.
Key Duties and Responsibilities:
Within delegated authority, the Logistics and Administrative Officer will carry out the following duties:
- Develops and implements relevant plans for enhancing effectiveness of southern Main Supply Route inbound shipment delivery and optimizing use of the hub in support of the mission consequently contributing to overall realization of the end-to-end supply chain services.
- Coordinates and provides logistics support to ongoing air and land movements operations within and related to the UNISFA Forward Support Hub, Entebbe area of operation (AO);
- Monitors all aspects of work conducted within the Hub’s AO;
- Ensures all UN Owned Equipment (UNOE), and assets, as well as premises and equipment leased by the mission, are utilized in conformity with UN Financial Rules, Regulations and established guidelines in the AO;
- In coordination with Security Officer and MSC, draft local Logistics Support Plan (LSP) for Security Evacuation Plan;
- Liaise with local authorities on local support required to facilitate UNISFA logistics operations at UNISFA Forward Support Hub, Entebbe AO;
- Put in place administrative measures for the welfare of all personnel in the UNISFA Forward Support Hub, Entebbe in collaboration with the UNISFA Welfare Unit;
- Ensures that logistics requirements take account of gender-specific needs;
- Monitor quality of service delivery by vendors and contractors to UNISFA in the UNISFA Forward Support Hub, Entebbe AO;
- Drafts and coordinates logistics plans and other documents supporting the implementation of logistics operations, as directed by the Chief of Section and the Chief of Mission Support Unit;
- Drafts and coordinates inputs to logistics and supply chain reports, presentations, briefing notes, and other information documents required by the management, including inputs required by the UNHQ;
- Liaises and coordinates logistics support with other units within the Mission Support Division, such as transportation, communications, movement control and procurement, and outside MSD with security and substantive offices;
- Ensures that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained;
- Ensures that logistics requirements take account of gender-specific needs;
- Act as Sector Administrative and Logistical Officer for UNISFA Forward Support Hub, Entebbe;
- Performs other related duties as required.
Qualifications, Skills and Experience:
- The ideal applicant must hold a university degree (Master’s degree or equivalent) in logistics, business administration, public administration, engineering, or other related field. A first-level degree (Bachelor’s degree or equivalent) in the specified fields of studies with two additional years of relevant work experience may be accepted in lieu of the advanced university degree.
- At least five (5) years of progressively responsible experience in surface and/or air transport, logistics operations in military, commercial or international organizations, or related area is required.
- Experience in providing administrative and operations management support in an international organization or the United Nations system is desirable
- Extensive leadership experience of logistical and administrative matters in Peacekeeping operations, coordination with Military, Police and civilian entities is required.
- Experience in leading a complex operational and political environment is required.
- English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required.
Competencies
- Professionalism: Knowledge of logistics operations and practices. Ability to demonstrate an understanding of logistics operations for women in field locations and apply to existing scopes of requirements and designs. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
- Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
- Leadership: Serves as a role model that other people want to follow ; empowers others to translate vision into results ; is proactive in developing strategies to accomplish objectives ; establishes and maintains relationships with a broad range of people to understand needs and gain support ; anticipates and resolves conflicts by pursuing mutually agreeable solutions ; drives for change and improvements ; does not accept the status quo ; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.
- Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
How to Apply:
All suitably qualified and interested candidates should apply online at the link below.
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