Senior Archive & Records Management Officer Jobs – Picfare Industries

  Administration Jobs in Uganda, Business Administration Jobs in Uganda, Finance Jobs in Uganda, Information Technology (IT) and Data Jobs in Uganda

Job Title:   Senior Archive & Records Management Officer   

Organisation: Picfare Industries

Duty Station:  Kampala, Uganda

 

About US:

Picfare Industries Ltd is proud to be East Africa’s largest printed paper products solutions provider which was started in 1981. Our expansion began in 1992 with production of exercise books and catering to the import substitution in local markets. With east Africa development and the importance of education, as well as acquiring Nytil, we moved to Njeru, Jinja to expand our capacity and consolidate synergy. To serve our growing clientele needs, we have acquired a state-of-the-art Flexo printing press which has expanded our printing capabilities to label printing.

 

Job Summary:  Reporting to the Administration Manager; the senior archive officer is responsible for company records creation, appraising, accessioning, preserving, describing, maintaining and providing access to records and archives management. The role holder will ensure that the company records are on track and preserve them for the future use.

 

Key Duties and Responsibilities:

  • The role holder will train all Branches and Head Office units on records & archives management and safeguard Achieve best practices within the Company.
  • Deal with inquiries and requests for information from the Company.
  • Ensure that financial; legal or administrative requirements and regulations are complied
  • Ensure that all branches and Head Office files are sent to central archives timely.
  • Classify Company records by functions and activities following the records & archives management policies and procedures.
  • Oversee the switch from paper to electronic record keeping
  • Ensure that each record is assigned to its retention period or to its disposal based on the policy.
  • Maintain the physical control and security of records/archives in various formats as per the Company’s policies and procedures.
  • Guide Branches and Head office Units on handling and packaging of records and archives to be transferred to the central stores.
  • Identify and provide advice on preservation issues and format specific risks for records and archives.
  • Communicate and train records management policies and procedures to all staff.
  • Supervise Archives & Records Management staffs.
  • Ensure compliance in accessing and use of archival materials as stipulated in the policies and procedures of the Company.
  • Ensure easy retrieval of records and timely documents filling
  • Ensure that all reports relating to the management of records and archives are prepared accordingly




Qualifications, Skills and Experience:

  • The applicant must hold a Bachelor’s Degree in Business related field.
  • Certificate/Diploma in records Achieve and record management is a plus.
  • At least three years of experience in Achieve and records management
  • Analytical skills
  • Excellent working knowledge of Ms Office.
  • Team player with good interpersonal skills.

 

How to Apply:

All suitably qualified and interested candidates should submit their applications together with an updated CV and copies of other credentials to: hr.analyst@picfare.com

 

Deadline: 6th May 2022

 

For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Related Jobs

,