Records Management Assistant NGO Jobs – Finn Church Aid (FCA)

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Job Title: Records Management Assistant

Organisation: Finn Church Aid (FCA)

Duty Station:  Kampala, Uganda

Reports to: Assistant Head of Finance and Operations

 

About US:

Finn Church Aid (FCA) is the largest international aid organization in Finland. We operate in 13 countries where the needs are most dire. We work with the poorest people, regardless of their religious beliefs, ethnic background or political convictions. FCA work is based on promotion of human dignity and fundamental human rights and freedom, and FCA’s operations are guided by equality, non-discrimination and responsibility. With funding from the UNHCR, FCA Uganda is now looking for competent person to fill the Vacant:

 

Job Summary:  The records management assistant is responsible for safe custody, chronological archiving, retrieving, and managing hard copies as well as soft copies of Finance documents and information.

 

Key Duties and Responsibilities:

  • Archiving the vouchers and other finance documents in a chronological order.
  • Maintaining the archived records in a safe and secure manner
  • Preparing documents for scanning and refiling
  • Retrieving documents for both internal and external auditors
  • Photocopying documents for reporting projects on “as and when required” basis
  • Avail records to authorised personnel
  • Develop and implement a record management system and work procedure
  • Maintain and update the archives catalogue
  • Setup a records centre and records management system
  • Retrieving documents that are required by the Finance team
  • Filing documents to their respective files after posting in the system
  • Coding of files according to the filing system of the finance department
  • Any other related support required by the finance team.





Qualifications, Skills and Experience:

  • The ideal applicant must hold a Bachelor degree of social sciences, accounting preferable
  • At least two years in a similar role

 

How to Apply:

All Interested candidates should send a cover letter and a CV (not more than 3 pages) with at least three referees and a daytime telephone contact, addressed to: The Human Resource and Administration Manager, Finn Church AID, Uganda Country Office. P.O. Box 21826 Kampala, Roche Close – Off Tank Hill Rd, Plot 1495 Muyenga, Uganda. Email applications should be in one file attachment (Ms Word or PDF) mentioning the position title in the subject to Ugaco.hr@kua.fi

Please do not attach academic documents when you apply online

 

“Finn Church Aid is committed to keeping children safe at all levels of its program operations, so our selection process reflects our commitment to the protection of children from all forms of abuses. Employment is subject to our Child protection standards, adherence to Child Safeguarding Policy including background checks”

Note: FCA does not charge any kind of fee at whichever stage of the recruitment process and does not act through recruitment agents.

 

Deadline: Monday 19th April 2022.

 

For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

 

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