Fresher Diploma US NGO Jobs – Warehouse Assistant – International Rescue Committee (IRC)

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Job Title:  Warehouse Assistant (Fresher Job Opportunities)

Organisation: International Rescue Committee (IRC)

Duty Station:  Uganda

 

About US:

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their lives. Founded in 1933 at the request of Albert Einstein, the IRC works with people forced to flee from war, conflict and disaster and the host communities which support them, as well as those who remain within their homes and communities. At work today in over 40 countries and 25 U.S. cities, we improve outcomes in the areas of health, safety, economic wellbeing, education, and power.

 

Job Summary:  The Stores Assistant is responsible for ensuring the overall care and maintenance of the Warehouse. Stores Assistant must be able to rapidly turn Program materials around, whilst ensuring the security of the materials and maintaining audit-compliant records.

 

Key Duties and Responsibilities:

  • Understand, implement and / or maintain standard IRC inventory management policies and procedures.
  • Manage and document the receipt, handling, storage, release and reporting of medical items through the IRC warehouse(s).
  • Receive and verify medicines and medical supplies with/under technical guidance of the pharmacist
  • Ensure proper documentation of waybills, stores releases and any other documentation for all in- coming and outgoing stocks
  • Advise supervisor of potential inventory shortage.
  • Manage casual laborers in the warehouse.
  • Ensure the maintenance of warehouse building(s), fittings and equipment.
  • Implement and ensure clear loading / unloading procedures, correct stacking, and turnover (FIFO/FEFO) procedures.
  • Advise the warehouse officer of warehouse-specific issues or improvements
  • Maintain the warehouse activity book recording all outgoing and incoming receipts and activities.

Warehousing and Inventory:

  • Monitor security of IRC’s storage and supplies.
  • Receive completed store’s request forms and prepare the goods for issuance.
  • Ensure medicines and supplies are signed for on the request form and/or waybill
  • Ensure goods, equipment is signed for received on the request form (office expendables) or waybill (all other items).
  • Prepare a monthly report for the expendables store outlining all stock movements and remaining balances and share with the warehouse officer
  • On a monthly basis, work with the warehouse officer to reconcile the warehouse register in the Asset tracking sheet and equipment issuance forms.
  • Update the stock record cards regularly.
  • Support the warehouse officer to conduct routine inventory inspection and submit report to the warehouse officer in a timely manner.
  • Performs physical inventories monthly in accordance with IRC procedures and submit reports to the warehouse officer.

Goods reception and transport

  • Liaises with the warehouse officer to organize transport of goods and provide appropriate accompanying documentation for transport (packing and shipping slip, certificate of donation).
  • Assist in receiving all supplies.
  • Keep an accurate and up-to-date record of the store contents and inward and outward movement of medicines and supplies in the warehouse register or stock cards.
  • Prioritize transport in coordination with the program department and field sites.
  • Where necessary organize or carry out the transportation of goods to the carrier premises for onward road shipment.
  • Supervise truck loading and documentation follow up.

 

Key Deliverables:

  • Maintain full and accurate inventory records.
  • Undertake (documented) monthly and ad-hoc physical inventory checks.
  • Provide on-time, standard monthly reports to the warehouse officer
  • Prepare different donor reports and submit on time.
  • Professional Standards:




Qualifications, Skills and Experience:

  • The ideal applicant must hold a diploma level qualification in Pharmacy with bias to Inventory Management or any other related field
  • Qualification in Supply Chain and Warehouse management is an added advantage
  • At least one year experience working in a pharmacy.
  • Knowledge of generic warehouse management systems and forms
  • Holder of a valid driving license
  • Physically mobile, able to lift 30kg without strain.
  • Competent in spoken and written English
  • Good mathematical skills.
  • Competent use of computer and excellent use spreadsheets (format / sort / filter).
  • Computer literacy (Microsoft Office Word and Excel spreadsheets; Outlook)
  • Good communication and interpersonal skills
  • Strong sense of personal integrity.
  • Pays attention to detail.
  • Strong self-drive skills.
  • Ability to multi-task.
  • Team spirit and problem solving abilities.

 

How to Apply:

All suitably qualified candidates should apply online at the link below

 

Click Here

 

Deadline: 14th April 2022

 

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