Fresher Administrative Assistant Non-profit Jobs – Seed Effect Uganda

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Job Title:   Administrative Assistant (Fresher Jobs)   

Organisation: Seed Effect Uganda

Duty Station:  Uganda

Reports to: Branch Coordinator

 

About US:

Seed Effect Uganda is a Christ-centred, non-profit Economic and Spiritual development organization Registered in Uganda under the National Non-Governmental Organization Bureau. Our mission is to plant the seeds that overcome poverty by providing access to economic empowerment, education and spiritual discipleship among marginalized communities in Uganda and beyond.

 

Job Summary:  The Administrative Assistant provides administrative support to ensure efficient operation of the Organization. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field’s concepts, practices and procedures.

 

Key Duties and Responsibilities:

  • Receives and directs organization calls
  • Organize and schedule organization meetings and appointments
  • Ensures proper record keeping of organization documents
  • Order office supplies and arranges payments for organization supply
  • Book travel arrangements
  • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
  • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating ill professional societies
  • Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
  • Takes accurate minutes of meetings
  • To develop an effective Administrative system for the organization
  • Conducts performance appraisal for staff under your supervision
  • Assists the Human Resource Officer in Monthly analysis of the staff attendance record
  • Any other task assigned to you in your competence




Qualifications, Skills and Experience:

  • The applicant must hold a bachelor’s degree in Secretarial Studies, Office Administration, Business Administration or an equivalent, from an accredited institution, Essential.
  • Certified Administrative Professional (CAP) certification or related professional certification is desired.
  • Two years of proven experience as an Administrative Assistant, Executive Assistant or in other secretarial position is essential.
  • Personal confession of faith in Jesus Christ and a passionate commitment to Seed Effect’s mission to serve as a holistic tool to live out the Great Commission alongside the Great Commandment as we empower the poor to know and follow Christ, plug into the local church, and overcome physical poverty.
  • Demonstrated proficiency of MS office packages is desirable.
  • Ability to demonstrate servant leadership skills
  • Full comprehension of office management and administration systems and procedures.
  • Demonstrated efficiency in minute taking, report writing and record keeping
  • Accountability and Dependability: Takes personal responsibility for the quality and timeliness of work and achieves results with little oversight.
  • Transparency and Integrity: Earns others’ trust and respect through consistent honesty and professionalism in all interactions.
  • Adaptability and Flexibility: Adapts to changing needs, conditions, and work responsibilities.
  • Self-Management and thoroughness: effectively manage own time priorities, and resources to achieve goals.
  • Ensures that work is complete and accurate and independently follows up with others to ensure that agreements and commitments have been fulfilled.
  • Communication: Shares and receives information using clear oral, written and interpersonal communication skills.
  • Stress Tolerance and tact: Maintains composure in highly stressful or adverse situations, diplomatically handles challenging or tense interpersonal situations.
  • Employee Engagement and enthusiasm: Demonstrates commitment to the job, colleagues, the Fund and its mission by acting in ways that further the accomplishment of its goal

 

How to Apply:

All applicants should submit their applications and updated resume, present positions, copies of transcripts/ certificates, valid riding permit (Field Officer and Senior Field Officer) and address of three (3) referees plus day time contact to;

 

Human Resource Office, Seed Effect Uganda,

P.O Box 209, Adjumani Uganda

 

OR

 

Send your resume to hrseedeffectug@gmail.com or any of our Offices- (we have offices in Adjumani, Moyo, Arua, Yumbe)

 

Note:

  • All online Applications should have all documents attached in one pdf and the position applied for should be the subject.
  • All candidates MUST submit a recent recommendation letter from the church plus contact of a spiritual mentor (one of the 3 references must be a spiritual mentor)
  • All candidates applying for Field Positions MUST submit a valid riding permit.
  • Seed Effect Uganda is an equal opportunity employer, while we thank all applicants for their interest, only those shortlisted shall be contacted. Any form of lobbying will lead to automatic disqualification.

 

Deadline: 12th April 2022.

 

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