Finance and Administration Associate NGO Job Careers – Solidaridad

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Job Title:   Finance and Administration Associate 

Organisation: Solidaridad

Duty Station:   Uganda

Reports to: Finance and Administration Manager

 

About US:

The Solidaridad Network is an international civil society organisation founded in 1969. Its main objective is facilitating the development of socially responsible, ecologically sound and profitable supply chains. It operates through nine regional expertise centers in over 50 countries. We envision a world in which all we produce, and all we consume, can sustain us while respecting the planet, each other and the next generations. Our mission is to bring together supply chain players and engage them with innovative solutions to improve production, ensuring the transition to a sustainable and inclusive economy that maximizes the benefit for all stakeholders.

 

Job Summary:  Solidaridad seeks to recruit a dynamic and self-motivated individual for the position of Finance and Administration Associate based in Kampala, Uganda. S/he will be responsible for under supervision providing financial management, accounting, and administration support. S/he will support project financial transactions, which include but are not limited to, accounts payable functions to include, including the processing of invoices, expenditures monitoring and financial reporting, bank reconciliation and account analysis, preparation and processing of local tax returns, and budget monitoring. The Finance and Administration Associate will also provide operations and administrative support to the country teams.

 

The Finance and Administration Associate reports to Finance and Administration Manager. Works closely with the Country Manager, Regional Finance Manager, the Project team, and the quality team on Administration.

 

Key Duties and Responsibilities:

  • Prepare, code, total, and batch payment requisitions for subsequent checks by the Finance and Administration Officer.
  • Maintain projects General ledger in QuickBooks/ Network system and ensure reconciliations.
  • Prepare payments against authorized requisitions.
  • Prepare and report monthly projects financial reports and budget variance analysis
  • File all financial and Field activity records according to the existing filing system.
  • Ensure reconciliations of staff field travel cash floats and banking of any cash returns.
  • Maintain petty cash account in QuickBooks and make surprise upcountry office petty cash counts.
  • Support partner organizations in financial training in reporting and ensure their reports have adequate supporting documents.
  • Supporting Country operations in human resource management in activities including systems in accordance to the labor law, tax and statutory requirements.
  • Statutory payments such as NSSF, PAYE, and VAT are prepared and paid by the deadlines consistently.
  • Maintain external relationships with service providers to ensure efficiency.
  • Contribute to the organization of meetings, conferences, events, and actions.




Qualifications, Skills and Experience:

  • The ideal candidate must hold a Bachelor’s degree or higher – in relevant field (e.g. finance and/or accounting) and the local equivalent of chartered accountant certification
  • At least four years of progressive professional accounting, financial, and Administration experience, preferably in the non-profit and/or development sector.
  • Working experience with an audit firm will be an added advantage.
  • Computer literate, proficient in QuickBooks, and comfortable with e-accounting packages
  • Demonstrated working experience with the international donor-funded project in East Africa
  • Demonstrated proficiency in excel by using automated excel formulas to track unique documents.
  • Ability to work independently and as a member of a team to support projects and local partners to effectively meet project needs.
  • Ability to work effectively with governmental and non-governmental organizations and local communities in achieving project objectives.
  • Excellent reporting skills and ability to relate sensitively to diverse groups.
  • Self-driven, trustworthy, pleasant, and able to deliver results with minimum supervision.
  • Excellent written and verbal communication skills (in English and Swahili).
  • Excellent critical, creative thinking and analytical skills.
  • Experience in program administration, operating procedures, oversight, and monitoring.
  • Ability to work with database applications.
  • Knowledge of project funding procedures and guidelines.
  • Ability to work in diverse situations.
  • Solid experience with finance and accounting work in an NGO setting for at least 1 year
  • Knowledge of the use of digital accounting systems.
  • Excellent computer skills (Excel, word)
  • Able to Multi-task.

 

How to Apply:

All interested candidates that meet the above qualifications should send their one-page cover letter (including salary expectations and availability) and CVs to:

 

Email: hr.eca@solidaridadnetwork.org

 

Subject: “Finance and Administration Associate – Uganda”

 

Deadline: 29th April 2022 by 5:00pm (EAT). The CVs will be evaluated as they are received. Only successful candidates will be contacted.

 

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