Administrative Secretary Job Careers – Uganda Railways Corporation (URC)

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Job Title:   Administrative Secretary  

Organisation: Uganda Railways Corporation (URC)

Duty Station:  Kampala, Uganda

Reports to:  Principal Human Resource Officer

 

About US:

Uganda Railways Corporation (URC) is a body corporate established under an Act of Parliament to construct, operate and maintain railway, marine and road services both inside and outside Uganda for the carriage of passengers and goods. As a result of privatisation of operations, the mandate of URC changed from that of an operator to that of asset holder, concession monitor and advisor on railway technical matters.

 

Job Summary:  The Administrative Secretary will provide Secretarial, administrative and office managerial services to ensure efficient operation of the office.

 

Key Duties and Responsibilities:

  • Provides administrative support to ensure efficient operation of office
  • Answers phone calls, schedules meetings and supports visitors
  • Carries out administrative duties such as filing, typing, photocopying, binding, scanning etc.
  • Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
  • Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
  • Exhibit polite and profession communication via phone, e-mail, and mail.
  • Supports team by performing tasks related to organisation and strong communication.
  • Making and following up on appointments
  • Maintaining office cleanliness and orderliness
  • Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
  • Responsible for preparation of confidential documents and reports
  • Maintain meeting minutes
  • Coordinate and schedule meetings and conferences
  • Provides information by answering questions and requests.
  • Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
  • Contributes to team effort by accomplishing related results as needed.




Qualifications, Skills and Experience:

  • The applicant should hold an Honors Bachelor’s Degree in Secretarial Studies from a recognized university
  • Three years of experience in the field or in a related area
  • Experience in law firm business is desirable.
  • Knowledge of appropriate software including: Microsoft Word, Excel, Outlook and Microsoft PowerPoint
  • Knowledge of office management systems and procedures
  • Meticulous
  • Information and Communications Technology
  • Planning, organizing and coordinating
  • Records and Information Management
  • Public Relations and Customer Care
  • Excellent written and verbal Communication
  • Confidentiality
  • Time Management.

 

How to Apply:

All suitably qualified and interested candidates with the relevant qualifications and experience should send their application letters, curriculum vitae and copies of academic certificates, Transcripts, National Identity Card, appointment letters to the current job, together with one (1) recent passport photograph by email to: info@urc.go.ug

 

Please kindly merge all your documents and send them in one attachment in word or PDF format not exceeding 2MBs. OR Address to the Managing Director, Uganda Railway Corporation and hand deliver to URC headquarters.

 

NB:

  • Only successful candidates will be contacted.
  • Any form of canvassing will lead to automatic disqualification.
  • Beware of fraud stars.

 

Deadline: 8th April 2022 by 3:00pm

 

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