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Job Title:    Team Assistant

Organization: United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo (MONUSCO)

Duty Station: Entebbe, Uganda

Job Opening Number: ESB/GJO/TA/01/02-2022

Reports to: Team Leader

Grade: GL-4

About UN MONUSCO:

Following the signing of the Lusaka Ceasefire Agreement in July 1999 between the Democratic Republic of the Congo (DRC) and five regional States (Angola, Namibia, Rwanda, Uganda and Zimbabwe) in July 1999, the Security Council established the United Nations Organization Mission in the Democratic Republic of the Congo (MONUC) by its resolution 1279 of 30 November 1999, initially to plan for the observation of the ceasefire and disengagement of forces and maintain liaison with all parties to the Ceasefire Agreement. Later in a series of resolutions, the Council expanded the mandate of MONUC to the supervision of the implementation of the Ceasefire Agreement and assigned multiple related additional tasks.

Key Duties and Responsibilities: Within limits of delegated authority, the Team Assistant will be responsible for the following duties:

Applications Support:

• Performs a wide range of office support and administrative functions;
• Responds or drafts responses to routine correspondence and other communications; uses standard software document processing packages to produce a wide variety of large, complex documents and reports;
• Monitors processes and schedules related to the unit’s/section’s outputs, products, tasks, etc.;
• Assists in researching, compiling and organizing information and reference materials from various   sources   for   reports,   work   plans,   studies,   briefings, meetings/conferences, etc.;
• Assists in the generation of a variety of reports, work orders, etc., using various databases;
• Assists the supervisor in reviewing documents and edits texts for accuracy, grammar, punctuation and style, and for adherence to established standards for format;
• Screens phone calls and visitors; responds to moderately complex information requests and inquiries (e.g., answers requests requiring file search, etc.), and as necessary, refers inquiries to appropriate personnel for handling;
• Provides secretarial, administrative and logistics support to meetings, boards, committees, conferences, etc.;
• Assists in  the  preparation  of  presentation  materials  using  appropriate technology/software;
• Maintains calendar/schedules;  monitors  change  and  communicates  relevant information to appropriate staff inside and outside the immediate work unit/section;
• Performs data entry functions;
• Reviews, records, distributes and/or processes mail and other documents; follows-up on impending actions;
• Performs general administrative  tasks  (e.g.,  leave  and  attendance  recording, arrangements for meetings and other events, reservations, budget follow-up, etc.), to include preparing and/or processing administrative requests/documents (e.g., requisitions, purchase orders, travel requests, contracts, expenditure authorizations, visa applications, etc.);
• Maintains files (both paper and electronic) and databases for work unit/section;
• Operates and maintains a variety of office equipment in the performance of basic office functions, e.g., photocopier, facsimile, printer, scanner, etc.;
• Assists the Team Leader in efficient management accountability of property control in accordance with the UN regulations and rules manuals and relevant guidance;
• Effective tracking monitoring and reporting of all inventory transactions and property management related activities;
• Performs other duties as assigned.

Qualifications, Skills and Experience:

• The applicant for the United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo (MONUSCO) Team Assistant job placement should hold a High school diploma or equivalent. Vocation or Technical certificate in administration, supply chain, human resources or related area is desirable.
• At least three years of experience in supply chain, warehousing, administration and general office support or related area is required.
• Experience working in United Nations peacekeeping operations or similar international organization is desirable.
• Experience using Excel or an ERP system is desirable.
• Experience working under pressure in a large office is desirable.
• Experience driving 4 x 4 vehicles with a valid driving permit is required.
• Languages: fluency in oral and written English is required.

Competencies

• Professionalism: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
• Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing other ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

NB: The United Nations does not charge a fee at any stage of the recruitment  process (Application, interview meeting, processing, or training). The United Nations does not concern itself with information on applicants’ bank accounts.

How to Apply:

Please note that failure to comply with the below will render your application invalid for this process.

• Interested and qualified applicants should submit their applications with cover letter together with the attached United Nations Personal History form (P-11) only.
• For the online Personal History Profile (visit https://inspira.un.org to generate a PHP)
• All applications MUST indicate the MONUSCO Job Opening number for which they are applying, on the subject line in the e-mail. e.g. ESB/GJO/TA/01/02-2022
• All applicants MUST indicate the telephone number and email address with location. Applications without telephone number and the email address with location WILL NOT BE ACCEPTED.
• Applications received after the deadline will NOT BE ACCEPTED.
• ONLY successful applicants will be contacted for WRITTEN SUBSTANTIVE and COMPETENCY BASED ASSESSMENTS TEST.
• In line with the UN policy on gender balance, FEMALE QUALIFIED CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY.

Email details to: monusco-hrs-recruitment@un.org

NB: Please enter the reference of the job opening in the subject line of your e-mail (Check top of advert for job opening number). Each applicant must bear in mind that submission of incomplete or inaccurate applications will render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted based on the information submitted. Applications cannot be amended following submission.

Deadline: 24^th February 2021

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