Job Title: Procurement Officer
Organisation: Baylor College of Medicine Children’s Foundation -Uganda (Baylor-Uganda)
Duty Station: Uganda
About US:
Baylor College of Medicine Children’s Foundation -Uganda (Baylor-Uganda) is an indigenous not-for-profit child health and development organisation affiliated to the Baylor College of Medicine International Paediatric AIDS Initiative (BIPAI), a Network of paediatric HIV/AIDS care and treatment Children’s Clinical Centres of Excellence and international program offices in 11 countries across Africa and Eastern Europe.
Job Summary: The Procurement Officer will perform procurement process to ensure timely availability of goods and services while considering value for money procurements
Key Duties and Responsibilities:
Procurement Planning
- Support development and consolidation of departmental plans into procurement master plans.
- Follow up with user units on the implementation of the procurement plans.
- Conduct awareness sessions on Baylor procurement processes and procedures.
Supplier Evaluation Support / Supplier Engagement
- Conduct market surveys for supplier best price evaluation
- Put together the relevant information/ documents to be used in the supplier evaluation exercise.
- Circulate RFQs to vendors to bid for procurement of goods/services.
- Take meeting minutes of the supplier evaluation activity.
Documentation & Record Support
- Regularly track the progress of procurement activity across the department.
- File all procurement-related records such as evaluation reports and LPOs.
- Collect Invoices and other supporting documentation for supplier payment processing by the Finance team.
- Reconcile the LPOs in Navision systems visa via the BVA
Procurement
- Prepare purchase order documentation and contracts of goods, services and works in accordance with Baylor-Uganda procurement guidelines.
- Check that all requisitions have accurate specifications and check these against supplier deliveries.
- Provide technical support to user departments in specification development and contract management in line with Baylor-Uganda procurement policy guidelines.
- Respond to audit issues and recommendations
Supplier Engagement
- Follow up on supplies to be delivered and give regular progress updates to the user department.
- Regularly conduct supplier appraisals and document the results.
Qualifications, Skills and Experience:
- The applicant must hold a Bachelor’s degree in Business Administration /Procurement
- Professional Qualifications (e.g. CIPS), Master in procurement is an added advantage
- Three years of related work experience
How to Apply:
All suitably qualified candidates should apply online at the link below
Note:
- Applications should include a cover letter, CV, daytime telephone contact, three traceable professional references and certified UNEB certificates as well as certified University Transcripts
- You must have at least a credit 6 in MATHEMATICS and ENGLISH at Ordinary Level (UCE). Only shortlisted candidates will be contacted for interview. Please note only shortlisted candidates will be contacted.
Deadline: 17th March 2022
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