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Job Title:  Procurement Assistant (Fresher Job Opportunities)

Organisation: National Forestry Authority (NFA)

Duty Station:  Kampala, Uganda

Reports to: Procurement Manager

About US:

The National Forestry Authority (NFA) is a Government agency established under the National Forestry and Tree Planting Act, 2003 as a corporate body responsible for sustainable development and management of Central Forest Reserves (CFRs) and provision of technical support to stakeholders in the forestry sub-sector. NFA’s vision is “A sufficiently forested, ecologically stable and economically prosperous Uganda”, while its Mission is “To manage Central Forest Reserves on a sustainable basis and to supply high quality forestry- related products and services to Government, local communities and the private sector”.

Job Summary:  The main objective of this assignment is timely implementation of the procurement plan through efficient and effective procurement processes to guarantee timely acquisition of goods, works and services. The Project Procurement Assistant is expected to support a procurement management system for the IFPA-CD project that adheres to the World Bank Procurement Regulations and other requirements stipulated in the Project Documents.

Key Duties and Responsibilities:

The Procurement Assistant will;

• Ensure timely preparation/updating, and submissions of the project Procurement plans for review and approval of the World Bank.
• Assist in preparation of bidding documents for acquisition of goods, works and non-consulting services, and the Request for Expression of Interest (REOI) and Request for Proposal for consulting services.
• Ensure that procurement procedures follow those prescribed in the World Bank Procurement Regulation and the Project Implementation Manual
• Participate in Evaluation of Expression of Interest, Quotations, bids and Proposals.
• Assist in preparation of submissions to the Contracts Committee.
• Coordinate/make arrangements and participate in Contract negotiations for consultancy services and technical discussions for goods and Works where applicable to provide technical guidance.
• Prepare draft contracts for Contracts Committee and IDA review, obtain clearance of contracts from the Solicitor General and ensuring timely signing
• Verify that Procurement requests are in accordance to the approved Procurement Plan.
• Maintain project procurement records and ensure timely upload of all documentation in the Bank’s STEP system
• Prepare and publish general and specific procurement notices/invitation for bids and REOIs
• Prepare procurement inputs to quarterly FMR progress reports.
• Monitor and track contracts being processed, identify constraints/challenges/issues especially deviations from agreed procurement schedules and seek to resolve issues in a timely manner in appropriate consultation with Management.
• Facilitate the Post Procurement Reviews (PPR) exercise, and follow up implementation of PPR recommendations
• Prepare and update the Procurement/Contract Register (List of all procurement contracts awarded)
• Any other duties that may be assigned by his/her Superiors from time to time in
• furtherance of the above responsibilities.

Qualifications, Skills and Experience:

• The ideal applicant must hold a bachelor’s degree (Honours) in Procurement and Supply Chain Management or Business Studies/Administration from a recognized institution.
• A professional qualification in procurement from a recognized institution (e.g. Chartered Institute of Purchasing and Supply (CIPS), Institute of Supply Management (ISM),etc. will be an added advantage.
• Three years of general experience in procurement services in a public sector with a demonstrated track record
• At least one year procurement experience under projects financed by Multilateral Development Institutions like World Bank, AfDB, IsDB
• Work experience with IDA funded projects will be an added advantage
• Good demonstrated knowledge in the application of the PPDA Act and Regulations
• Good skills in project management, communications, both written and oral, fluent in English. Proven integrity in handling public resources and in executing duties.
• Experience with use of Bank’s STEP system is an added advantage
• Proven track record in working effectively within multidisciplinary teams.
• Computer knowledge and skills in MS word, MS excel and internet/email is a mandatory requirement.
• Proven integrity and confidentiality in handling public resources
• Must be able to work under pressure and tight deadlines

Performance Indicators:

• Annual Procurement Plans and quarterly updates in place.
• Weekly and Monthly Procurement and Contract Management status reports/updates submitted to the Procurement Manager and World Bank
• Monthly update of procurement monitoring form to be provided to all user departments to be filled and submitted timely
• Provide input into Monthly Contracts Implementation Status reports for all contracts showing the total amount of the contract, amount already paid and balance to be paid on each contract
• Timely preparation and submission of documents for the supply of goods, works and services timely to Contracts Committee or World Bank as the need arises;
• Regular procurement performance reports for staff participating in procurement cycle e.g. at evaluation, Contracting Management stages as well bottlenecks identified
• Contracts Register in place
• Demonstrate behaviour  of  professional  and  personal  ethics,  integrity  and
• transparency in dealing with internal clients and service providers.

How to Apply:

All Interested candidates who meet the above requirements, should submit their applications, certified copies of academic certificates, transcripts, and curriculum vitae giving full details of applicants’ education, qualifications, experience (with evidence), present salary, three referees with their full postal address, e-mail, and telephone contacts as well as the candidate’s full address and e-mail to the address or send soft copies to recruit@nfa.go.ug.

Applications should be addressed to:

The Executive Director

National Forestry Authority

Plot10/20 Spring Road, Bugolobi

P.O. Box 70863, Kampala-Uganda

Tel: 0312 – 264035/6; 0414-360400

Deadline: 31^st March 2022

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