Finance Assistant US NGO Jobs – Action Against Hunger

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Job Title:   Finance Assistant    

Organisation: Action Against Hunger

Duty Station:  Kampala, Uganda

Reports to: Head of Finance

 

About US:

Action Against Hunger-USA is part of the Action Against Hunger International network, which provides humanitarian relief in over 40 countries worldwide in the sectors of nutrition, health, water/sanitation, and food security. Action Against Hunger-USA, an independent NGO, currently manages operations in 8 countries: Kenya, South Sudan, Tanzania, Uganda, Ethiopia, Somalia, Cambodia and Haiti. Action Against Hunger-USA has over $92 million in programs, and approximately 2000 staff based in in the various country offices and the three Head Quarter Locations of New York City, Washington D.C, Nairobi. Additional growth is anticipated.

 

Job Summary:  The Finance Assistant will support the finance team in filing and document management and retention, facilitate audits, support the team in operational responsibilities as called upon, assets management etc.

 

Key Duties and Responsibilities:

Ensure the classification and filling of the mission accountancy documents

  • Maintain all finance documents in the appropriate folders and ensure that the classification and filling is made as per the ACF guidelines.
  • After the monthly accountancy closure check the accounting codes, the project codes and the budget codes and make corrections accordingly
  • Develop an archiving strategy for guidance on document placement

Receive field monthly accountancy, verify physical presence and review the quality of field accountancy documents.

  • Receive and verify the eligibility of invoices submitted for payment from the field bases and establish a connection between their saga database, documents and physical counting
  • Report any missing documents and dubious documents to the Asst. Finance Coordinator
  • Responsible for making follow-ups on missing documents with the respective Base Admin
  • Tracks and document all invoices received in finance.

Manage filing, document retrieval and retention 

  • Ensure that all project files and other finance files are clearly labelled
  • Ensure all finance documents are scanned and soft copies properly stored and maintained.
  • Retrieve any documents when required
  • Maintain and IN/OUT document register
  • Responsible for making follow-ups on documents taken out of the files

Other Responsibilities 

  • Work with logistics in maintaining an updated asset register for all the bases and the consolidated register.
  • Facilitate project, donor and mission audits.
  • Support general finance administration duties and operations e.g. preparation of documents, taking minutes, preparing reports, coordinating meetings etc.




Qualifications, Skills and Experience:

  • The applicant must hold an advanced university diploma in Business Administration, finance or other related field
  • At least three years of experience in a similar role.
  • Experience in developing and maintaining filing systems and processes
  • Experience in supporting office administration roles.
  • Fluency in English
  • Humanitarian/development industry experience
  • Able to work effectively in a multi-sectoral organization requiring strong communication, planning & organization skills.
  • Strong interpersonal skills
  • Willingness to deploy into bases when required.

 

How to Apply:

All applicants must attach a cover letter and an updated CV as one document (Word or PDF) at the link below.

 

Click Here

 

Deadline: 18th March, 2022.

 

NB: Qualified female candidates are highly encouraged to apply.

 

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