Conference Coordinator Job Vacancies – African Palliative Care Association (APCA)

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Job Title: Conference Coordinator

Organisation: African Palliative Care Association (APCA)

Duty Station:  Online/APCA secretariat, Kampala, Uganda

Reports to: Executive Director/Programmes & Research Manager

 

About US:

The African Palliative Care Association (APCA) is a young, dynamic and fast growing non-governmental organisation leistered in Uganda with an Africa-wide mandate to promote and
support access to affordable and culturally appropriate palliative care services for people with life-threatening illnesses, such as HIV/AIDS, cancer and other non- communicable diseases, and their families. APCA exists to ensure that palliative care is underpinned by evidence, widely understood and integrated into all health systems in order to reduce pain and suffering across
Africa.

 

Job Summary:  To provide coordination and technical support for the effective preparation and delivery of the 7th International African Palliative Care Conference scheduled for 24th and 26th August, 2022

 

Key Duties and Responsibilities:

  • Receive and check the alignment of submitted abstracts with suitable conference tracks through the review of abstract titles.
  • Send out abstract review information to the abstract reviewers and support them to complete the online reviews.
  • Send out abstract notifications to authors and respond to their questions.
  • Support the process of preparation and delivery of notifications and invitations to all conference participants.
  • Work with the Comms Committee and support the process for the compilation of the conference abstracts book, its editing and availability on the conference website.
  • Work with the Scientific and Comms Committee to develop presentation guidelines for the various types of presentations – oral, snapshot etc.
  • Work with the scientific committee to keep in communication with plenary speakers and session chairs.
  • Work with the scientific and comms committee to develop the conference programme and ensure the programme book is compiled, edited and available on the conference website on time.
  • Work with the Finance and logistics committee to ensure the complete registration of participants, ensure all participant queries are responded to in a timely manner, ensure that name tags are prepared for all registered delegates, and ensure that conference certificates will be issued to all participants at the end of the conference.
  • Work with the Finance and ICT teams to ensure a well-organised exhibition, i. e registration of exhibitors, displays and ensure a deliberate exhibition program on the virtual platform.
  • Work with the scientific committee and APCA’s internal conference coordinator to organise pre-conference workshops.
  • Work directly with the APCA internal conference coordinator and support any other conference duties as may be reasonably requested by the various conference committees.
  • Share any creative and innovative ideas that can make the conference a success with the conference organising committees and APCA’s SMT for endorsement.
  • recommendations for future conferences**Key deliverables.**
  • Being a part-time role, the coordinator shall be required to prepare weekly update reports that clearly indicate pieces of work completed for each week and those to be followed in her/his absence. A final consultancy report after the conference is also expected by the 30th September, 2022 and should be publishable.
  • All roles and tasks as spelt out above.

Logistical Support:

The consultant shall be working remotely and will work closely with APCA’s Internal Conference Coordinator and Programmes/Research Manager as the key points of contact.





Qualifications, Skills and Experience:

  • The ideal applicant must hold a Bachelor’s degree or relevant experience in communications, events coordination, or administration.
  • Knowledge/ Experience/ Skills
  • Good organisational skills
  • Experience in events coordination
  • International relations experience
  • Basic financial management skills
  • Computer literate and proficient in MS office – MS
  • Word, Power point and Excel
  • Good oral communication and interpersonal skills
  • Good written communication skills
  • Experience of working independently and in a team
  • Personal Qualities
  • Flexible, reliable and able to work under pressure
  • Shares APCA’s values and will be passionate about our work and that of our members
  • Good time management
  • Evidence of a non-judgemental approach regarding race, culture, sexuality and lifestyle

 

How to Apply:

All suitably qualified candidates Please send your full CV, covering letter, and the names of three referees to jobs@africanpalliativecare.org addressed to: Executive Director, African Palliative Care Association, P. O. Box 72518, Kampala, Uganda.

 

Deadline: 31st March 2022

 

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