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Job Title:    Information and Evidence Officer

Organisation: Office of the United Nations High Commissioner for Human Rights (OHCHR)

Vacancy Number: 22-Information Management Systems-OHCHR-173784-J-Entebbe

Duty Station:  Entebbe, Uganda

Reports to: Coordinator of the Commission of Human Rights Experts (CHRE) on Ethiopia

Grade: P3

About US:

The Office of the United Nations High Commissioner for Human Rights (OHCHR) represents the world’s commitment to universal ideals of human dignity. We have a unique mandate from the international community to promote and protect all human rights. The High Commissioner for Human Rights is the principal human rights official of the United Nations. The High Commissioner heads OHCHR and spearheads the United Nations’ human rights efforts. We offer leadership, work objectively, educate and take action to empower individuals and assist States in upholding human rights.

Key Duties and Responsibilities: Within delegated authority, the Information and Evidence Officer will be responsible for the following duties:

• Manages the Commission’s electronic information and evidence repository and leads information and evidence review and analysis tasks as an eDiscovery project manager by: a) Translating the objectives of investigations into technical activities to assist teams in their examination of electronic content; b) Populating evidence selection systems in a manner that enables teams to select relevant information and evidence; c) Analysing structures and purposes of collected data in order to advise staff on appropriate measures to extract relevant information while maintaining the forensic integrity of the evidence
• Performs evidence handling and custodial obligations by: a) Ensuring the sound collection, preservation, registration, digitization, and secure permanent storage of collected material and maintaining its chain of custody, provenance taxonomies, auditing, and authenticity; b) Managing data ingestion, processing, and indexing of registered material and populating review and analysis systems; c) Establishing efficient procedures regarding the review of evidence and information; d) Defining, implementing, and maintaining an end-to-end data model supporting efficient information flow within evidence handling business processes and enforcing the provenance of collected material and confidential classifications.
• Provides advisory services on recordkeeping practices include: needs and business process analysis; organization and maintenance of UN information assets; records preservation and disposition; and information management policies and procedures, with an emphasis on technological applications.
• Researches, analyses and evaluates new applications of information technology to archives and records management and makes recommendations for their deployment.
• Participates in record-keeping improvement projects, contributing to feasibility studies, systems analysis, design, development and implementation and in the evaluation and testing of record-keeping application improvements and new systems; provides user support.
• Develops detailed system and other functional specifications and standards from the recordkeeping perspective and user documentation for new systems.
• Develops training materials and user manuals; trains staff in use of the recordkeeping system assigned.
• Manages records accession and disposition functions by applying the life-cycle concept to information assets, including appraisal by liaising with records-originating offices regarding the transfer and/or disposal of their records; assures that retention schedules, registration and physical aspects of records transfers meet established standards; oversees space management and commercial storage contracts; supervises General Service staff in implementing related tasks; and performs records appraisal.
• Understands, keeps current with and applies preservation techniques and strategies for records in all media. Ensures that the Commission’s storage facilities meet environmental standards.
• Manages archival processing activities by overseeing adherence to preservation, international bibliographic, description and database standards; produces descriptive inventories; prepares mark-up of descriptive inventories for electronic dissemination; and makes recommendations regarding the planning and prioritisation of preservation and description programme requirements.
• Performs and supervises reference functions by advising internal and external users about records holdings and accessibility; maintaining communications with other information management networks and records and archives specialists; supervising retrieval and reproduction activities of General Service staff.
• Ensures that appropriate controls are in place to prevent unauthorised access to information. In collaboration with the OHCHR cybersecurity team, monitors emerging threats, and advises relevant stakeholders on the appropriate courses of action. Oversees cybersecurity assessments and develop strategies for remediating vulnerabilities and risks identified. Investigates all events or reports indicating that a compromise of integrity or confidentiality of information has taken place, especially of a classified/sensitive nature. Develops and implements strategies to mitigate cybersecurity incidents. Helps develop policies, standards and action plans relating to cybersecurity issues. Provides information security training to the personnel of the Commission, to safeguard the confidentiality of Commission’s work at its headquarters and during field missions.
• Evaluates adequacy of existing records management and reference tools. Implements new technologies in information management to ensure that tools developed for efficient access to information are accessible to staff throughout the Organization.
• Maintains access and declassification standards by liaising with records-originating offices/offices of interest regarding access to security-classified materials and implements access and declassification determinations.
• Participates in developing client outreach strategies and in their implementation. Conducts programmes of outreach and user education to improve client use of desktop information resources; uses judgement of relevant institutional needs to develop presentations appropriate to client audience; develops publicity materials to facilitate outreach.
• Assists in programme administration, including provision of assistance to or supervision of contractual employees and General Service staff, formulation of consultant and institutional contracts and subsequent implementation, development of the programme budget, etc.
• Performs other related duties, as required.

Qualifications, Skills and Experience:

• The applicant for the Office of the United Nations High Commissioner for Human Rights (OHCHR) Information and Evidence Officer job should hold an advanced university degree (Master’s degree or equivalent) in archival, information science, information systems, social science or related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
• Certification in eDiscovery is desirable.
• A minimum of five years (5) of progressively responsible experience in modern archives management, record keeping, library, information management or related area is required.
• Out of the five years, a minimum of two years of experience in managing eDiscovery platforms (e.g. Relativity, Nuix eDiscovery) is desirable.
• Experience with the handling of digital evidence is desirable.
• Experience with the handling of physical evidence is desirable.
• Relevant work experience in cyber security / cyber risk management is desirable.
• Languages: fluency in English (both oral and written) is required.

Competencies

• Professionalism: Knowledge of information management, archival, record keeping and record disposition. Knowledge of electronic data maintenance, including appraisal, conservation and migration management; records preservation and description. Ability to conduct research and provide recommendations on information management trends. Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
• Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

How to Apply:

All interested candidates who wish to join the Office of the United Nations High Commissioner for Human Rights (OHCHR) in the aforementioned capacity are encouraged to click on the link below and follow the application instructions after reviewing the job details.

Click Here

Deadline: 16^th February 2022

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