The Ugandan Jobline

Job Title:   Senior Finance & Grants Officer   

Organisation: University Research Co., LLC (URC)

Duty Station: Jinja, Uganda

Reports to:  Finance and Administration Director

About US:

University Research Co., LLC (URC) is a global company dedicated to improving the quality of health care, social services, and health education worldwide. With a non-profit affiliate, the Center for Human Services (CHS), URC manages projects in over 45 countries, including the United States. Established in 1965, URC offers a range of technical assistance to strengthen health and social systems and service quality by empowering communities and health workers to identify and scale up locally appropriate solutions to critical problems. Internationally, we expand access to and improve the quality of services addressing maternal, newborn, and child health; infectious diseases, including HIV/AIDS, TB, and malaria; reproductive health and family planning; food and nutrition; and vulnerable children and families. In the US, we focus on improving communication related to issues like substance abuse, with a particular focus on reaching underserved populations.

Job Summary:  The Senior Finance and Grants Officer is responsible for assisting in implementing the overall accounting and financial control systems Providing oversight and leadership for grants section, including compliance and enforcement of USG grants management rules and regulations for the project.

Key Duties and Responsibilities:

Finance duties and responsibilities

• Support in the preparation/ development of field monthly financial reports which includes QB postings, bank reconciliations, journal entries preparation, personal advances, balance reports, grand summary sheets, supporting payment vouchers, petty cash journal and summarized expenditure etc. Ensure expenses are in accordance with U.S. government regulations (expenses are reasonable, allowable and allocable), and URC policies and procedures.
• Ensure that all project-related transactions are conducted, processed and recorded as per URC system of Chart of Accounts.
• Timely preparation and processing of payments by ensuring that all payments are reasonable, allowable, allocable to the project. This includes liaising with procurement to ensure that all payments are adequately supported.
• Review of Mobile Money payments against Mobile Money Registration forms, Participant registrations / attendance forms, Approved Activity Request (AAR), Travel Activity Budget, and all related support documentation from the project implementing teams
• Ensure that internal controls pertaining online banking & Mobile money are tightened to mitigate risks.
• As part of the finance team, ensure that URC financial management policies and procedures and USAID regulations are strictly adhered to. This includes ensuring that all policy directives and various checklists circulated by HQ are implemented.
• Supervise Management of petty cash fund by reviewing (for accuracy) and processing petty cash and bank vouchers.
• Work closely with Finance Officer to address all field report review comments from home office including providing feedback for missing vouchers and outstanding information following review of payment documentation.
• Assist in Preparation of monthly cash projections for submission to home office under the direction of the Finance Director. This also includes Bi weekly wire confirmations.
• Support the management of personnel payroll and benefits accounting.
• Support review of financial reports and documentation from sub grantees as needed, under the direction of Finance & Director.
• Review Mobile Money and Vendor payments for allowability, allocability, and Reasonableness.
• Work closely with the Grants department to ensure that sub grantee accountabilities and reconciliations are properly documented and journalized in QBs.
• Work as part of the finance team to ensure that all project financial and accounting tasks are accomplished accurately and in a timely manner.
• Maintain close coordination with URC project staff on financial matters and advise them, as appropriate, on matters requiring their attention.
• Assist in periodic inventory/ asset and stores audit and advice the Finance & Director accordingly.
• Advice senior management on any areas with potential to impact on systems of internal controls and procedures. Other accounting, financial and administrative tasks consistent with the overall scope of this position.
• Perform any other task assigned by supervisor and/ or Chief of Party.

Grants Duties and Responsibilities:

• In coordination with the program team, administer the URC Grants Management Manual assessment tool (NUPAS) on eligible local organizations, with special attention to the organizations’ sub-award management policies, procedures and structures.
• Identify specific areas requiring improvement, clearly document identified weaknesses and design mechanisms to mitigate these identified weaknesses.
• Develop materials and provide training and oversight to facilitate corrective action on the identified weaknesses and gaps.
• Work with staff of identified transition organizations to develop workplans for continuous improvement and tracking mechanisms to address identified gaps.
• Work with identified organizations’ staff to implement the agreed upon corrective measures, track progress and achieve agreed upon milestones in each area of sub-award management.
• Prepare periodic reports on progress and update Senior Management on achievements and progress against the agreed upon workplan and key indicators for each area.
• Work with sub-grantees to prepare and complete cost proposals during application process to ensure compliance with USAID and URC financial rules and regulations.
• Oversee sub-grantees monitoring and capacity building processes (Internal control procedures; Allowable costs/cost principles under USAID regulations; Cash management systems; Equipment and Real Property Management; Performance Periods and Modifications; Procurement standards; Program income; Review monthly financial reports from partners and subgrantees, etc).
• Supervise grants staff: Grants Officer(s) and Grants Assistant(s), as applicable.

Qualifications, Skills and Experience:

• The applicant must hold a Bachelor’s Degree in Business, Accounting, Management, or other relevant field. Completed minimum Level 2 ACCA or CPA.
• At least five (5) years of experience in the financial management.
• Proven experience overseeing Mobile Money Payments, Vendor Payments, Budget Management and Financial Reporting (Monthly, Quarterly, Annual, PEPFAR reporting).
• Experience working with USG/USAID-funded projects is mandatory.
• Excellent writing, computer, management and organizational skills.
• Ability to independently plan and execute complex tasks while addressing daily management details and remaining organized and focused on long-term deadlines and strategy

Please note: Only candidates who are eligible to work in Uganda for an indefinite period without a need for sponsorship will be considered for this position.

How to Apply:

All candidates should apply online at the link below.

Click Here

For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Related Jobs