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Job Title:   Procurement and Logistics Assistant   

Organisation: University Research Co., LLC (URC)

Duty Station: Gulu, Uganda

Reports to:  Procurement and Logistics Officer

About US:

University Research Co., LLC (URC) is a global company dedicated to improving the quality of health care, social services, and health education worldwide. With a non-profit affiliate, the Center for Human Services (CHS), URC manages projects in over 45 countries, including the United States. Established in 1965, URC offers a range of technical assistance to strengthen health and social systems and service quality by empowering communities and health workers to identify and scale up locally appropriate solutions to critical problems. Internationally, we expand access to and improve the quality of services addressing maternal, newborn, and child health; infectious diseases, including HIV/AIDS, TB, and malaria; reproductive health and family planning; food and nutrition; and vulnerable children and families. In the US, we focus on improving communication related to issues like substance abuse, with a particular focus on reaching underserved populations.

Job Summary:  The Procurement & Logistics Assistant will among other things, be responsible for tracking track purchase requisitions and a focal person for all invoices. S/he will conduct routine Inventory and Asset verification and maintain an updated Asset register. S/he will coordinate maintenance/repairs of office equipment, furniture, and premises and the general security of the office premises.

Key Duties and Responsibilities:

• Prepare invoices ready for payment, submit them to finance, and ensure suppliers are paid on time (Fuel reports).
• Establish and maintain an effective filing system for maintaining the department records (scanning and filing of procurement files/POs)
• Receive and track Purchase Requisitions (PRs)
• Ensure up to date, secured and insured assets & inventory.
• Perform Routine Inventory and Asset verification.
• Ensuring that all admin invoices/accountabilities received retired on time
• Liaising with the finance office to ensure all utilities are paid for on time.
• Support planning for the required administrative resources and equipment and ensure their availability and proper utilization.
• Prepare BPA release orders for services under BPA.
• Process POs for goods and services as assigned by supervisor.
• Ensure well-coordinated & cost-effective availability, security, maintenance/repairs of office equipment, furniture, and premises.
• Handing out the projector banners for workshops & training
• Field site visits – District offices/field events etc.
• Manage Utility service providers – UMEME, NWSC
• Supporting with generator maintenance, servicing, fueling, and accountability
• Perform any other duties as assigned by the Supervisor.

Qualifications, Skills and Experience:

• The ideal applicant must hold a degree in Business Administration, Supply Chain Management, or a related field.
• At least three years of experience providing technical support for improved management of stores and supply chain with preferred experience in logistics management.
• At least two years of experience working with NGOs, districts, and health facilities.
• Excellent written and oral communication and interpersonal skills
• Desired: Proficiency with Microsoft Office products (Word, Excel, Outlook)

Please note: Only candidates who are eligible to work in Uganda for an indefinite period without a need for sponsorship will be considered for this position.

How to Apply:

All candidates should apply online at the link below.

Click Here

Deadline: 1^st March 2022

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