Job Title: Administrative Assistant
Organisation: Socete Eco Holdings Limited
Duty Station: Kampala, Uganda
About US:
Socete Eco Holdings Limited is a company of Consulting Engineers, involved in supply of materials / equipment and Execution of Works. We were established in 2012, In the Republic of Congo in the City of Brazzaville (Sonaco Moukondo), and we have over 9 years of experience in the construction industry, we have built on our strengths to become a very successful multi-national company. We have a proven track record in construction that includes; Civil Construction, Topography & Roads, Geo-Technics & Soil Mechanics, and Supply of construction equipment, other works include; Solar Energy, Agriculture, Mining& Petroleum, General Trading.
Job Summary: We are looking for an Administrative Assistant Intern to be responsible for overseeing the day-to-day operations of a business and providing support in the various administration functions which include recruitment, training and development, performance monitoring, HR Operations, Benefits administration and employee relations
Key Duties and Responsibilities:
Administrative Assistant Job Responsibilities:
- Provide administrative support to ensure efficient operation of office.
- Answer phone calls, schedules meetings and supports visitors.
- Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
- Arrange meetings, participate and take minutes
- Build customer relations.
- Exhibits polite and professional communication via phone, e-mail, and mail.
- Assist and support accounts department in financial operations
- Assist in timely completion of financial and other administrative audits
- Manage database and document processes and systems
- Compile bid reports found on various portals and news papers
- Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
- Provides information by answering questions and requests.
- Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
- Contributes to team effort by accomplishing related results as needed.
Qualifications, Skills and Experience:
- The applicant must hold a University degree. Required
- At least two years of administrative assistant experience
- Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat
- Reporting Skills
- Administrative Writing Skills
- Microsoft Office Skills
- Managing Processes
- Organization
- Analyzing Information
- Professionalism
- Problem Solving
- Supply Management
- Inventory Control
- Verbal Communication skills
How to Apply:
All applicants who are suitably qualified should send their applications clearly marked “Ref: Application for Administrative Assistant – Maternity Socete Eco Holdings Limited” with an updated resume that contains details of your qualifications, experience and present positions addressed to:
Human Resources,
Socete Eco Holdings Ltd Uganda,
Martyrs Way Road, Queen Maxima Road Minister’s Village 12,
P.O. Box 72725, Ntinda, Kampala. Uganda
Email to: [email protected]
NB: Please note only short-listed candidates will be contacted. If you do not hear from us by 28th February 2022, kindly consider your application unsuccessful.
Deadline: Wednesday 16th February 2022 by 5 pm
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