Job Title: Managing Director’s Personal Assistant
Organisation: TotalEnergies
Duty Station: Kampala, Uganda
About US:
TotalEnergies is a broad energy company that produces and markets energies on a global scale: oil and biofuels, natural gas and green gases, renewables and electricity. Our 105,000 employees are committed to energy that is ever more affordable, cleaner, more reliable and accessible to as many people as possible. Active in more than 130 countries, TotalEnergies puts sustainable development in all its dimensions at the heart of its projects and operations to contribute to the well-being of people.
Key Duties and Responsibilities:
- Receive and distribute all incoming and outgoing official mail.
- Make appointments in liaison with the Managing Director and keep an up-to-date electronic diary.
- Receive, screen all incoming calls and visitors to the Managing Director’s office.
- Type official correspondences, reports, and speeches for the Managing Director.
- Take minutes for the Management Committee Meetings.
- Arrange hotel reservations and airport transfers for all international guests for the company, in liaison with the Managing Director.
- Make travel arrangements for all company staff traveling out of the country on the company mission.
- Ensure that the MD’s office is clean and organized by supervising the cleaner.
- Requisition, control and put to optimal use all office consumables for MD’s office.
- Requisition of office imprest for small purchases (soft drinks) for MD’s Office.
- Take on any other assignments as directed, from time to time by the Managing Director.
Qualifications, Skills and Experience:
- The applicant must hold a Degree or Diploma in Secretarial Studies or Organizational studies
- Five years of working experience preferably in a busy environment
- Knowledge of the French language is an added advantage
- Good knowledge of computer packages like Word, Powerpoint, Excel, emails.
- High level of confidentiality and discretion.
- Excellent communication and interpersonal skills and ability to multi-task with high organizational skills.
- Effective team player.
How to Apply:
All suitably qualified and interested candidates should apply online at the link below.
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