Job Title: Monitoring and Evaluation Assistant (2 Fresher NGO Jobs)
Organisation: Finnish Refugee Council (FRC)
Duty Station: Uganda
About US:
Finnish Refugee Council (FRC) is an INGO promoting adult education and community development among refugees since 1997 as an operational partner to UNHCR and OPM.
Key Duties and Responsibilities:
Technical Support to project implementation on M&E activities (50%)
- Participate in reviewing data collection and management systems, designing / developing and testing relevant tools, online reporting systems and databases for storage of collected data.
- Ensure proper use and understanding of data collection tools, data entry and storage by field staff and volunteer instructors involved in data collection.
- Adhere to data collection protocols and Data Quality Assurance e.g. timely collection of data.
- Support field teams in proper documentation, organisation and sharing of relevant project data for reporting on project progress, sharing of best practices and lessons learnt.
- Together with the M&E Officer, provide timely feedback to field teams and Project Manager on achievements, strengths and weaknesses, need for action or correction.
- Assist in developing technical concepts and guidelines on M&E issues.
- Support and participate in any short-term evaluations, accountability and learning activities.
- Prepare weekly/monthly schedules of M&E activities.
Data management and Analysis (25%)
- Keep track of project performance and progress using the Indicator tracking matrix.
- Facilitate data collection by guiding the field teams on how data flows between or among them.
- Ensure that data capturing tools are easily available or accessible for the field staff.
- Conduct field spot checks and visits to validate and verify the accuracy. Review, clean and participate in analysing data collected by field staff prior submission to M & E Officer.
- Support Team Leaders, M&E Officer and Project Manager to ensure that donor, partner and management data queries are addressed in an accurate and timely manner.
- Put in place and maintain a proper filing system for easy retrieval of records following the FRC Data Management protocols and routinely back up data.
- Support and guide field staff in the allocation of Identification numbers for project participants.
- Ensure compliance to data integrity, protection and security policies of FRC.
Communication and Reporting (15%)
- Support the project staff in reviewing monthly and quarterly reports with a bias to data accuracy and ensure timely submission of high-quality reports while noting potential bottlenecks in project implementation and provide recommendations for timely action.
- Participate in project team meetings to review performance and action planning.
- Collect and provide feedback to project beneficiaries on emerging issues in the field and support the organisation on stakeholder field missions.
- Capture and report on any success stories registered in the various locations.
- Develop and maintain effective working relationships with other actors/ partners in the various locations and participate in any coordination meetings when needed.
Capacity building of project staff in Project Monitoring and Evaluation (10%)
- Identify capacity training gaps among the field staff and propose/ design interventions to address the identified gaps with support from the M&E officer.
- Participate in building capacity of project staff and volunteer instructors on use of data capturing tools and procedures, on-line reporting, report writing, project framework and objectives.
- Mentor field staff and volunteers involved in the collection of primary data on the proper use of tools and offer other required assistance when need arises.
Qualifications, Skills and Experience:
- The ideal candidate must hold a Degree in Monitoring and Evaluation, Statistics, Social Science, Computer Science or any relevant discipline.
- Post graduate Diploma in Monitoring and Evaluation or any professional certificate related to data management.
- Two years of working experience in a similar position with a local or international NGO.
Desired:
- Competency in Word, Microsoft Office packages, Kobo Collect, Power BI.
- Good report writing and communication skills.
- Be a team player and ability to multitask and work independently.
- Knowledge of Swahili, Arabic or Dinka language is desirable.
- Excellent organisational skills and attention to detail.
How to Apply:
All candidates should Email their applications to: [email protected]
Please mention the position as the Subject and include in your application letter:
- Gross Monthly salary request
- Maximum 4-page long CV
- Contact details (email and telephone) of 3 professional reference persons.
- Do not email copies of certificates.
- Only shortlisted candidates are requested to present original certificates.
Deadline: 28th February 2022
NB: If you do not hear from FRC by 31st March 2022, your application has not been successful.
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