Fresher Human Resource Officer NGO Job Opportunities – Child’s i Foundation

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Job Title:   Human Resource Officer (Fresher Job Opportunities)

Organisation: Child’s i Foundation

Duty Station:  Kampala, Uganda

Reports to: Director of Human Resources Governance and Operations

 

About US:

Child’s i Foundation is a non-profit organization that creates change by re-imagining care, rebuilding families and support systems, and re-purposing orphanages into services that support children growing up in safe and loving families.

 

Job Summary:  The Human Resource Officer will be responsible for providing support in the various human resources and functions, which include recruitment, staffing, training & development, performance monitoring etc.

 

Key Duties and Responsibilities:

Recruitment, Selection and Induction

  • Support the recruitment process in terms of posting job adverts both internal or external, running interviews, reference checks etc.
  • Run new staff induction including training on policies and procedures

Payroll support

  • Compile HR data relating to payroll processing by recording new hires, transfers, terminations, changes in job classifications, merit increases and other adjustments.
  • Update the payroll info monthly and share with the finance team by the 15th of every month for payroll preparation.
  • Circulate pay slips to staff every month

Records & HR system Management

  • Maintaining up to date personnel records both in hard copy file and in the People HR System.
  • Document human resources actions by completing forms, reports, logs, and records.
  • Support the development and implementation of HR initiatives and systems (People HR system)
  • Support staff members by providing official employment documents required by third parties e.g. banks and other financial institutions
  • Coordinating with the External Auditors for the documents required by the Human Resource department.
  • Gathering Bank details, TIN, NSSF and other payroll information from new staff

General departmental operations

  • Draft contracts for new staff, consultants and volunteers
  • Track leave and any other type of holiday or time taken from work; maintaining a leave database and share the leave summary to the finance team monthly.
  • Co-ordinate medical insurance by advising employees on eligibility, verifying submissions and notifying employees of approvals or changes.
  • Review employment and working conditions to ensure legal compliance
  • Ensure staff welfare e.g. gifts hampers, condolence packages, etc.
  • Weekly check on the suggestion box so as to handle issues raised.
  • Support the management of disciplinary and grievance issues.
  • Review and recommend changes to the organisations policies

Performance & Exit management

  • Assist in implementing the various stages in the performance management calendar.
  • Handle exit administration, ensure that staff exiting have handed over all required assets. Communicate to staff regarding exiting staff.





Qualifications, Skills and Experience:

  • The applicant should hold a Diploma, Bachelor’s Degree or higher in Human Resources, Business administration, Bachelors of Industrial and Organisational Psychology.
  • Minimum working experience of 2 years working in a generalist HR setup
  • Excellent knowledge of various HR functions such as pay & benefits, recruitment, on boarding, evaluation, training & development etc.
  • Good understanding of labor laws, HR functions and best practices
  • Experience working with Human Resource Information Management systems
  • Ability to analyse and interpret complex information.
  • Ability to handle highly confidential matters professionally & discreetly.
  • Excellent communication skills with an ability to liaise effectively with a range of departments to effectively implement company policies
  • Advanced interpersonal skills, demonstrated in the ability to develop strong working relationships with colleagues and employees
  • High degree of flexibility to work extra hours and travel occasionally under strenuous conditions
  • Outstanding organizational and time-management skills
  • Ability to multi-task in a fast-paced environment and meet all set deadlines
  • Professional and confident with excellent diplomacy and negotiation skills

 

Personal Attributes: *(can be related to company core values)*

  • Strong ethical and relations standards
  • Outgoing and proactive personality
  • Proven ability to work as a member of a team
  • Ability to work independently and with minimal direction or supervision
  • Interest in alternative care and child protection issues
  • Excellent command of the English language, both written and spoken

 

How to Apply:

Send your application letter and CV ONLY to applications@childsifoundation.org. Applications will be considered on a rolling basis. Only shortlisted candidates will be contacted.’

 

Deadline: 12th January 2022 by 5:00pm

 

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