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Job Title:    Administration Assistant (Fresher Jobs)

Organization:  TPO Uganda

Duty Station:   Uganda

Reports to: Finance & Administration Officer

About US:

TPO Uganda is a local Ugandan NGO that has been operating in the country for 25 years. Our programs comprise interventions organised around the following themes; Care and protection of OVC; child protection, livelihoods support, mental health and psychosocial support response and prevention of all forms of violence against women and children as well as emergency response and humanitarian action. TPO Uganda is active in 33 districts in the region and is a member of several partnerships and coordination mechanisms in the country.

Job Summary:  The Administration Assistant will provide support to programmatic, Finance and Administration function of TPO Uganda – Field Office. The Administrative Assistant (AA) is responsible for providing administrative and supportive services at TPO Uganda field office in order to ensure effective and efficient operations

Key Duties and Responsibilities:

• Support in preparing correspondences, reports and other documents as
• Maintain office files; incoming and outgoing
• Maintain cleanliness of the office and liaise with the Cook to make sure staffs receive meals on
• Prepare schedules and agenda for monthly staff S/he will also prepare and distribute minutes of such meetings in a timely manner.
• Follow up on documents dispatched between field office and TPO HQ through bus courier
• Support project teams in administrative, budgeting and cash flow
• Coordinate repair of office equipment (computers, motor bikes, water system, etc).
• Support FAO in filing vouchers & requisitions as well as stamp ‘PAID’
• Provide support to procurement committee to ensure timely
• Assist FAO to manage & control organizational assets, stocks and
• Ensure operations conform to the internal control systems of TPO
• Provide efficient and effective office management; through front desk services; and guide visitors to the office accordingly.
• Support field-based activities such as prepare for training, survey, assessments,
• Support social workers in the procurement of programme items per Sub-county and requests
• Participate in project quarterly review meetings organized by social workers at Sub-county level from time to time.
• Once in a while, participate in community level meetings, dialogue sessions and interface with other service providers alongside the social workers to enhance learning and value for
• Participate in staff weekly and monthly meetings; and provide updates on administrative
• Participate in other project activities as and when required to do
• Perform any other duty as may be assigned by the Supervisor from time to

Qualifications, Skills and Experience:

• The applicant must hold a Diploma or Degree in Accounting/Finance knowledge
• One year of relevant work experience

How to Apply:

All candidates should please send their updated CVs and cover letters with 3 work related referees and a table showing your past 3-year salary history to:

Human Resources Manager,

TPO Uganda, P.O Box 21646

Kampala, Uganda,

Email to: info@tpoug.org

OR hand deliver  (most preferable) to Plot 652, Block 257, Wamala Close, Munyonyo

NB:

• TPO Uganda is committed to ensure safeguarding of children and adults from harm and is an equal opportunities employer that does not discriminate on any basis.
• Only shortlisted candidates will be contacted, thus, if you do not hear from us by 14th January 2022, you are not considered.

Deadline: 7^th January 2022.

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