Stock Control Assistant Job Careers – Joint Medical Store (JMS)

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Job Title: Stock Control Assistant

Organisation: Joint Medical Store (JMS)

Duty Station:  Kampala, Uganda

Reports to: Stock Control Officer

 

About US:

Joint Medical Store (JMS) is a Church founded private not-for-profit organization whose mission is to supply medicines, medical equipment and related healthcare services, and training of assured quality to the people of Uganda at affordable prices; Whereas Gradian Health Systems is in the business of curating, manufacturing and selling medical technology and equipment.

 

Job Summary:    To monitor the level of accuracy of stocks in all warehouses, synchronize physical stock position with computerized system inventory position in order to ensure a correct valuation of stocks in books of accounts at the end of financial year in conformity with JMS policies and stock control procedures.

 

Key Duties and Responsibilities:

  • Conduct regular cycle counts to make sure physical quantity matches the system quantity and come up with stock status and discrepancy report
  • Carry out receipt verification against purchase order to ensure correct item description, batch, expiry and quantity are delivered.
  • Follow up on the incomplete transactions i.e. intra/inter warehouse movements and investigate any discrepancies immediately.
  • Monitor stock activities at branches i.e. transport tasks, variance adjustments, incomplete transactions and carrying out investigations on findings.
  • Verify items to be disposed and attach the inventory value
  • Conduct physical verification of stock as documented on the Bin cards
  • Verify inventory hold and Returns per location and track all damages and expired stock for disposal
  • Conduct Spot checks on orders dispatched and verify goods and documentation on dispatch
  • Monitor stock levels of assigned area in warehouse in relation to consumption and customer order lines and conduct a physical count of stock against the system in all warehouses including the branches
  • Capture all the items not known in the system and follow up for adjustments while initiate adjustment for approved stock with positive and negative variances and liaise with the warehouse officer to make sure they are accurately done.
  • Create accounts for Advanced Shipping Notification (ASN) and training users i.e. suppliers, employee on how to use ASN and monitor ASN system usage and recommend upgrade when necessary
  • Monitor stock level and consumption to identify items and the quantity to be replenished in relation to weekly quantification and available warehouse space.
  • Identify and report on the equipment that are poorly stored, damaged or out of use.
  • Monitor the AMC in line with the available quantity to identify and report on the slow moving, dormant and overstocked equipment.
  • Generate inventory analysing report, indicating stock holding in relation to ABC classes and inventory value for both JMS and project stock





Qualifications, Skills and Experience:

  • The ideal candidate must hold a Bachelor’s Degree in Commerce, Stores and Logistics Management, Business Administration, Commerce, Economics or any other relevant field.
  • Professional qualification in ACCA, CPA, CIPS at least at level 2
  • At least three years working experience in accounting and inventory management of a busy warehouse or supply chain environment
  • Data mining and analytical skills
  • Proficiency in MS Office Excel and computerized warehouse management system
  • Knowledge of financial implications of inventory transactions
  • Ability to prioritize tasks
  • Supervisory skills
  • Communication and interpersonal skills
  • Hand-on experience in inventory management and, exposure to Audit work experience is an added advantage
  • Practical experience in using computerized financial accounting packages and, or enterprise resource planning (ERP) applications.

 

How to Apply:

All qualified candidates are encouraged to apply by submitting their  applications, resume, copies of academic certificates, testimonials and three referees (who are not relatives) with their day time telephone contacts. Only short listed candidates will be contacted.

 

Applications may be hand delivered to JMS Head office, Reception Desk or Email to

HRA@jms.co.ug

 

Please address your applications to:

The Manager Human Resources & Administration

Joint Medical Store

P.O. Box 4501

Kampala

 

Deadline:  Wednesday 22nd December, 2021 at 5.00pm.

 

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