Several Fresher Records Assistant Job Opportunities – Joint Medical Store (JMS)

  Information Technology (IT) and Data Jobs in Uganda, NGO - Non-Government Organisations Jobs in Uganda

Job Title: Records Assistant (Fresher Job Opportunities)

Organisation: Joint Medical Store (JMS)

Duty Station:  Kampala, Uganda

Reports to: Human Resource Officer

 

About US:

Joint Medical Store (JMS) is a Church founded private not-for-profit organization whose mission is to supply medicines, medical equipment and related healthcare services, and training of assured quality to the people of Uganda at affordable prices; Whereas Gradian Health Systems is in the business of curating, manufacturing and selling medical technology and equipment.

 

Job Summary:  The Records Assistant will organize, maintain, classify, sort and archive official documents, files, records safely, and provide access to information by authorized users in a timely and efficiently manner in accordance with JMS Records Management policies and procedures.

 

Key Duties and Responsibilities:

  • Receive and file the documents relating to customer orders, dispatch and distribution for regular and project items.
  • Arrange, sort and code the document as per agreed upon sequence for easy access and retrieval.
  • Make available all records for viewing and processing to the relevant personnel.
  • Store and backup documents in the data system.
  • Compile, index, reference and file all documents in an organized retrievable sequence.
  • Scan & save documents in soft copy on the JMS server.
  • Duplicate documents as required by the JMS guidelines.
  • Coordinate with other departments to maintain and manage records, reports and documents.
  • Retrieve documents requested by authorised officers for reference purposes from the archive and other storage areas.
  • Follow up with users to ensure return of those documents for re-filing.
  • Innovate new ways to ensure proper documentation of records.
  • Check that documents management is done in compliance with corporate procedures and guidelines.
  • Recommend improvements in accordance with good records management practices.
  • Upload and update all files issued to respective officers.
  • Track all documents and files and enforce an effective follow up system using an appropriate record movement log.





Qualifications, Skills and Experience:

  • The ideal candidate must hold a Diploma in Records and Information Management
  • A Bachelor’s degree in the relevant field is an added advantage.
  • At least two years of practical working experience in records or Archive management
  • Excellent understanding of records and archive management concepts
  • Knowledge of records management software applications
  • knowledge of library management practices
  • computer skills
  • Communication skills
  • Planning and organizing
  • Interpersonal skills
  • Innovative and able to identify strategies for process improvement.

 

How to Apply:

All qualified candidates are encouraged to apply by submitting their  applications, resume, copies of academic certificates, testimonials and three referees (who are not relatives) with their day time telephone contacts. Only shortlisted candidates will be contacted.

 

Applications may be hand delivered to JMS Head office, Reception Desk or Email to

HRA@jms.co.ug

 

Please address your applications to:

 

The Manager Human Resources & Administration

Joint Medical Store

P.O. Box 4501

Kampala. Uganda

 

Deadline:  Wednesday 22nd December, 2021 at 5.00pm.

 

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