The Ugandan Jobline

Job Title:  Procurement Officer

Organisation: Education Development Center (EDC)

Duty Station:  Kampala, Uganda

About US:

Education Development Center (EDC) is a global nonprofit that advances lasting solutions to improve education, promote health, and expand economic opportunity, with a focus on vulnerable and under-served populations.  Since 1958, we have been a leader in designing, implementing, and evaluating powerful and innovative programs in more than 80 countries around the world.

EDC promotes equity and access to high quality education and health services and products that contribute to thriving communities where people from diverse backgrounds learn, live, and work together. We support an inclusive workplace culture that embraces many perspectives and broadens our understanding of the communities we serve, enhancing and enriching our work.

Job Summary:  The Procurement Officer will support the Senior Procurement Manager to manage project procurement and ensure compliance with EDC policy and procedures and USAID regulations in support of project activities at the ICYD project headquarters and five zonal offices. The Procurement Officer will report to the Senior Procurement Manager. S/he will supervise the Procurement Assistant. This is a full-time position based in Kampala, Uganda.

Key Duties and Responsibilities:  

• Support the overall procurement process.  Prepare requests for quotations, conduct bid evaluation, prepare price analysis, and conduct due diligence (reference checks and site visits) and draft purchase orders in support of the procurement of goods and services for the project;
• Interface with customers, vendors, and administration finance offices as needed to provide quality assurance on purchasing transactions;
• Maintain proper documentation to verify that all procurements comply with USAID’s rules and regulations;
• Ensure procurement practices are in compliance with the project’s Policy and Procedures Manual and USAID rules and regulations;
• Support technical and support staff in the development of requirement specifications;
• Manage ICYD dedicated Uganda Procurement email account, ensuring prompt responses to vendors requests and queries;
• Review invoice payments from vendors and compare to the terms of the purchase order or contract to ensure vendor invoices are accurate before submitting for payment;
• Maintain up-to-date and accurate procurement tracker and provide weekly procurement status report to internal stakeholders;
• File all procurement documentation electronically on the SharePoint in a logical manner;
• Work with suppliers to confirm receipt and status update of orders, investigate price/quantity discrepancies, coordinate the replacement, credit, and return of unsatisfactory deliveries; ensure completion of the procure-to-pay cycle; and escalate issues when needed;
• Coordinate the development of local vendor list;
• Support project budget revisions by providing estimated pricing for goods and services;
• Actively participates in Collaborative, Learning and Adapting (CLA) processes in place within the project; and
• Conduct these and other tasks as required in support of ICYD Activity goals.

Qualifications, Skills and Experience:

• The ideal applicant must hold a bachelor’s degree in Business Administration, Accounting, Social Sciences, or other related field.
• At least five years of experience in managing procurement processes in Uganda;
• Experience working with USAID and PEPFAR funded projects or other donor funded projects is preferred;
• Experience in competitive procurement of goods and services required (experience in administration of subcontracts and purchase orders strongly preferred);
• Supervision experience is required;
• Must be proactive, able to work independently and meet tight deadlines;
• Excellent interpersonal skills to work with staff at all levels in the organization;
• Organizational and leadership skills to manage operations staff and coordinate well staff from other units;
• Must be able to work within a cross cultural setting, negotiate diplomatically, and function well under pressure;
• Ability to work hands-on, independently, and within teams in a difficult work environment;
• Detail-oriented and organized;
• Experience using computers and software at work, especially email and MS Word (experience with MS Excel highly desired);
• Ability to travel frequently to zones and districts covered by the project.
• Fluency in English is required.

How to Apply:

All candidates should apply online at the link below.

Click Here

Deadline: 10^th December 2021

For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Related Jobs