The Ugandan Jobline

Job Title:   Logistics General Facility Officer

Organisation: Humanity & Inclusion

Duty Station:  Arua, Uganda

Salary: UGX 2,826,469 – 3,124,682 /=

Reports to: Regional Logistics Manager

About US:

Handicap International Federation (operating under the name Humanity & Inclusion) is an independent and impartial aid and development organisation working in situations of poverty and exclusion, conflict and disaster. We work alongside disabled and vulnerable people to help meet their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights.

Key Duties and Responsibilities:

Responsibility 1: Organization of Fleet / vehicles and of any other means of transport in term of allocation, use and maintenance management at Site Level and to support the Fleet and vehicle Organization at Sub Offices

• Receive and follow up the Travel and event Request (TER)
• Follow the management of vehicles and other means of transport rules and regulation
• Follow up the booking & Scheduling of Vehicle, Flight and other means of transport,
• Assist the flight departure and arrival agreement (drop/ pick-up, taxi.
• Maintain daily Fleet (vehicle and Flight) Tracking & Monitoring Board
• Communicate the vehicle or Flight reservation in close collaboration with passengers
• Do regular vehicle Logbook Check and monitor the vehicle movements
• Follow up vehicle maintenance, repair, cleaning and other servicing required
• Follow up the vehicle fueling supply and compile monthly fuel & Others expenses report.
• Perform training to drivers (logbook, road safety, basics maintenance)
• Provide vehicle minimum standard kits, tools and document
• Follow up the regular vehicle documentation renewal,
• Update Vehicle Monitoring Chart (VMC) at monthly basis

Responsibility 2: To follow up the organization of HI equipment, use and maintenance at Site Level and to support the equipment Organization at Sub Offices

• Organize the equipment allocation in collaboration with Regional Logistic Manager
• Identifying and suggesting adapted equipment to the Regional Logistics manager
• Organize the installation, maintenance/reparation, monitoring and traceability of equipment
• Follow up the Equipment Distribution and Retrieval to or from staff
• Producing documents record for Distribution and Retrieval of each piece of equipment
• Follow up new equipment data entry registration into EMC
• Update Equipment Monitoring Chart (EMC) at situational basis and
• Conduct regular Physical Equipment inventory every 6 months and update the EMC.
• Handling basic IT Trouble shooting among the users

Responsibility 3: Organization of general all base premises supply / services and facilities (Office, staff accommodation, storage facilities, vehicle parking)

• Seeking and identify any potential premises (accommodation, Office and Storage)
• Carry out the fitting out, servicing and maintenance of the premises
• Perform inventories with Landlords for office and expatriate’s houses
• Follow up the regular premises rent and utilities payment
• Organise repairs of all premises including the supervision of casual workers
• Ensure the security of the premises (locks, guards, guard schedule, and etc.)
• Assist on the logistical organization of project seminars and training
• Provide the relevant premises supplies
• Carry out the logistical organisation of seminars/trainings
• Reservation of accommodation for travellers and visitors,

Responsibility 4: Managing base “logistical support functions” team under his/her line managing (Driver, Guard and Maids)

• Follow up the logistical support functions team (drivers, Guards and Maids),
• With Log Manager to produce work objective setting and carrying out appraisal assessments
• Managing staff leave and temporary replacement for the duty
• Disciplinary measures

Responsibility 5: Organize base Logistic administrative filing system

• Compiling archive for each logistic function are handled in both of manual and computerize
• Submit the relevant tools of base or functions handled regularly

Responsibility 6: Respect of HI identity, rules and policies

• Know, understand, apply and respect HI code of conduct and ethics, HI mandate and values, HI rules and operating procedure, HI policies (child protection policy, policy and mechanism for the prevention of and fight against bribery, the protection of beneficiaries from sexual exploitation and abuse policy) and make sure they are known, understood, applied and respected by its team
• Know, understand, apply and respect HI security rules and make sure they are known, understood and applied by her/his team

Qualifications, Skills and Experience:

• The applicant must hold a Bachelor’s Degree in Transport and Logistics or Fleet Management, Procurement and Logistics Management
• A minimum of three (3) years’ practical experience in Logistics management.
• Experience with a non-profit, non-governmental organization in refugee operation set up.
• Proven experience in Vehicle Management

Competencies:

• Good computer operating skills (excel + word)
• Legal knowledge of civil and commercial law (contracts)
• Knowledge on Vehicles/fleet management and procedure
• Knowledge on general Premises management
• Knowledge on Equipment/Asset Management
• A communicative English and ethnic language.
• Anticipation and Reactivity
• Reliability, trustworthy and Accountability
• Organisation, and Team work
• Flexibility
• Ability working with multicultural and plural-disciplinary teams
• Having Car driving license

Condition

Starting Date: 1st February 2022

Length of contract: 12 months

Gross Salary: range 2,826,469-3,124,682

Note:

• Humanity and Inclusion is an Equal Opportunity Employer, we encourage females and persons with disabilities to apply to become a part of our organization.
• HI staff must adhere to the values and principles outlined in the Code of Conduct. HI operates and enforces policies on beneficiary protection from Sexual Exploitation and Abuse, Child Safeguarding, Anti-fraud, bribery, and corruption.
• HI does not solicit funds in exchange for employment opportunities.

How to Apply:

If you feel you meet the requirements, please send an updated CV (3 pages max, including three professional referees current and/or past line managers) with a cover letter as One Document (DO NOT ATTACH CERTIFICATES) to HR department at recruitment@uganda.hi.org indicating the position applied for as “Logistics General Facility Officer-Arua.”

NB: Any efforts to influence the recruitment process will lead to automatic disqualification.

Deadline: 31st December 2021

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