The Ugandan Jobline

Job Title:   Program Administrative Assistant

Organisation: International Rescue Committee (IRC)

Duty Station:   Uganda

About US:

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

Job Summary:  The Program Administrative Assistant will act as the point of contact for all staffs under APEAL Project (WPE & PRoL department), providing administrative support and managing their queries. Main duties include managing office stock, preparing regular purchase and payment request and reports, preparing periodic procurement plans, and organizing program records. Candidate should have previous experience as an Office Administrator or similar administrative role. Our ideal candidate also has working knowledge of office equipment and office management tools.

Key Duties and Responsibilities:

• Draft and follow up on office purchases and payment requests for Programs.
• Manage program/office supplies through receiving and making release orders
• Support the Managers within WPE and Protection sectors to review PR tracking sheets shared by supply chain on weekly basis.
• Participate in the development of quarterly procurement plan for WPE & PRoL departments.
• Act as a liaison between program, supply chain, finance and HR office on program requirements
• Organize a filing system for important and confidential Program documents.
• Maintain a program calendar and schedule appointments
• Book and/or schedule meeting/training venues for Program activities as required.
• Liaise with Managers within Program to schedule in-house and external events.
• Work with the Managers within Programs to ensure staff submit their timesheets to HR in time.
• Support the Managers within Program to manage program staff leave database in accordance with IRC regulations.
• Support Human resource functions as requested by HR department.
• Ensure staff relevant information is shared with HR/Admin on a regular basis.
• Communicate any staff welfare concerns to the HR/Admin officer on a regular basis.
• Perform any other duties as maybe required.

Qualifications, Skills and Experience:

• The ideal candidate for the International Rescue Committee (IRC) Program Administrative Assistant job must hold a Bachelor’s degree in Administration or social sciences.
• Two years of relevant professional experience in Program administration
• Previous experience working with an international NGO in a cross-cultural setting, preferably with programs sector.
• Remains productive when under pressure.
• Works collaboratively with team members to achieve results.
• Relates and works well with people of different cultures, gender, and backgrounds.
• Flexibility and prepared to work additional hours
• Flexibility to continuously re-prioritize
• Ability to multi-task
• Ability to create a welcoming and comfortable environment for all staff members.
• Ability to work both independently and as part of a team.
• Able to respond rapidly to changing environments yet remain productive and focused.
• Strong and fast computer skills (primarily Word, Excel, and outlook).
• Prior experience as an administrator

How to Apply:

All Qualified and interested candidates should apply online at the link below.

Click Here

Deadline: 18^th December 2021

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