Assistant Procurement Officer NGO Jobs – UVRI-IAVI HIV Vaccine Program (the Program)

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Job Title:  Assistant Procurement Officer

Organisation: UVRI-IAVI HIV Vaccine Program (the Program)

Duty Station:  Kampala, Uganda

 

About US:

The UVRI-IAVI HIV Vaccine Program (the Program), founded in 2001, is a not for profit organization with offices and research facilities based at the Uganda Virus Research Institute in Entebbe.  The Program’s main activities are conducting research, building capacity and providing advocacy for HIV/AIDS vaccine as well as molecular and epidemiological work toward HIV prevention. The Program is mainly funded by the International AIDS Vaccine Initiative (IAVI), USA but also receives funding from other donors.

 

Key Duties and Responsibilities:

  • Prepare and maintain weekly procurement progress reports.
  • Carry out periodic review of active Purchase Orders under custody to determine delivery status and identify the outstanding Purchase Orders that require cancellation.
  • Assist in the review of end user requests for goods/services for completeness and approvals before executing the procurement process.
  • Assist in the Preparation of all necessary procurement documents including solicitation documents, evaluation/justification reports, contracts, local purchase orders, and payment requisition forms.
  • Support in identifying a sufficient wide range of sources to provide adequate competitive bids of comparable overall quality. On regular basis raise performance issues with vendors with the supervisor that require attention.
  • Initiate and maintain professional relationships with all vendors, both current and potential. Negotiate with them within limits of authority.
  • Advise end users on procurement related matters whenever possible.





Qualifications, Skills and Experience:

  • The ideal applicant must hold Bachelor’s degree in Procurement and logistics or related field.
  • Good knowledge of various donor procurement regulations e.g. USAID.
  • Experience in procurement/purchasing management, logistics, administration, preferably with a Not for profit organization.
  • Knowledge of international and national procurement regulations and local market conditions.
  • Knowledge of contract terms, as well as a proven ability to successfully complete purchase orders against specifications.
  • Proficient in MS Office package (Excel, Word, and PowerPoint) is highly desirable.
  • Good planning, coordination skills and ability to prioritize competing priorities effectively.
  • Good analytical skills with ability to make independent judgment and decisions.
  • Proactive, results-oriented, and service-oriented with focus on meeting customer needs.
  • Ethical conduct in accordance with recognized professional and organizational codes of ethics.
  • Good negotiation, communication, and relationship management skills.

 

How to Apply:

All suitably qualified candidates Please send a cover letter and CV, with day-time telephone contact numbers and names of two professional referees to:  Administration Manager, UVRI-IAVI HIV Vaccine Program Ltd P.O. Box 49, Entebbe.  Or by email to; – Information@iavi.or.ug

 

Deadline: 22nd December 2022 at 2:00pm

 

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