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Job Title:    Project Support Officer

Organisation: National Environment Management Authority (NEMA)

Duty Station:  Kampala, Uganda

Ref: NEMA/ADV/EXT/14/2021

About US:

The National Environment Management Authority (NEMA) was established under the National Environment Act Cap. 153 to promote and ensure sound environmental management practices for sustainable development in Uganda.

About Project:

National Environment Management Authority (NEMA) on behalf of the Government of Uganda is executing a 4-year Global Environment Facility/United Nations Environment Programme supported Project on “ Institutional Capacity Strengthening for Implementation of the Nagoya Protocol on Access to Genetic Resources and Benefit Sharing in Uganda”. The development goal of the project is to conserve Uganda’s genetic resources and associated traditional knowledge and access and share the benefits arising out of their utilization in an equitable and sustainable way while the project objective is to strengthen institutional capacity for effective implementation of the Nagoya Protocol and conduct effective awareness campaigns on Access to Genetic Resources and Benefit Sharing (ABS) in Uganda.

Job Summary: The Project Support Officer will implement project activities at Uganda National Council for Science and Technology (UNCST). Under the general supervision of the Access and Benefit Sharing (ABS) National Competent (NCA) at UNCST, the Project Support Officer will undertake the operational responsibility for timely delivery of the project outcomes and outputs being implemented by UNCST.

Key Duties and Responsibilities:  

• Ensure the timely and effective implementation of the approved project activities at field level
• Participate in the preparation of quarterly and annual workplans and budgets;
• manage the activity budgets and ensure the accurate recording of all data relevant for operational, financial and results based monitoring
• Prepare accurate and timely quarterly and annual technical and financial reports for activities undertaken as required
• Maintain linkages with district local government departments for liaison, rapport and any other assistance as required
• Ensure proper use of project equipment
• Assist in the preparation of meetings, workshops and seminars
• Support the PMU in the organization of the mid-term and final evaluations, and provide inputs as required
• Provide assistance in the field implementation of the ABS project according to the project document;
• Ensure smooth and timely implementation of project activities in support of the outcome based work plan, through operational and administrative procedures according to UNEP-GEF rules and standards;
• Coordinate the project operational arrangements through contractual agreements with key project partners;
• Arrange the operations needed for signing and executing ABS contracts, community agreements and MoUs;
• Maintain linkages with district local government departments for liaison, rapport and any other assistance required;
• On a daily basis, manage the project budget, including the monitoring of cash availability, budget preparation and budget revisions to be reviewed by the National Project Steering Committee;
• Ensure the accurate recording of all data relevant for operational, financial and results based monitoring;
• Ensure that relevant reports on expenditures, forecasts, progress against work plans, project closure, are prepared and submitted in accordance with UNEP and GEF defined procedures and reporting formats, schedules and communications channels, as required;
• Prepare quarterly advance requests to get advance funds from UNEP in the format applicable.
• Execute accurate and timely actions on all operational requirements for personnel related matters, equipment and material procurement, and field disbursements;
• Participate and represent the project in collaborative meetings with project partners and as required;
• Assist in the preparation of meetings, workshop and seminars, book meeting rooms and assure that all necessary arrangements arc made;
• Be responsible for results achieved within her/his area of work and ensure issues affecting project delivery and success are brought to the attention of higher level authorities a timely manner,
• Together with the ABS NCA focal point, and in consultation with the PMU, support the organization of the mid-term and final evaluations, and provide inputs regarding project budgetary matters.
• Other tasks as requested by the PMU and carry out any other duties that may be assigned from time to time.

Qualifications, Skills and Experience:

• The applicant must hold a bachelor’s degree in Forestry, environment or Natural Resources
• Minimum of five (5) years of progressive experience in environment and natural resources
• At least 3 years’ experience in project management
• Strong drafting, editing, reporting and presentation skills
• Proficiency in use of computer applications and packages (Excel and word among others)
• Excellent report writing and communication skills;
• Ability to use of computer software such as MS Word, MS Excel and MS PowerPoint

How to Apply:

All potential Candidates should submit applications in their own handwriting and deliver them by hand, through post office or by email enclosing copies of CERTIFIED certificates/transcripts and detailed curriculum vitae indicating 3 referees addressed to:

The Executive Director,

National Environment Management Authority (NEMA),

NEMA House, Plot 17/19/21 Jinja Road,

P.O. Box 22255 Kampala, Uganda

Email: recruitment@nema.go.ug

Deadline: 10th December 2021 by 5.00 pm

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