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Job Title:  Supply Chain Assistant – Warehouse (Fresher Job Opportunities)

Organisation: Danish Refugee Council (DRC)

Duty Station:  Uganda

Reports to: Base Manager

About US:

The Danish Refugee Council (DRC) is a private, independent, humanitarian organization working on all aspects of the refugee cause in more than 36 countries throughout the world. The aim of DRC is to protect refugees and internally displaced persons (IDPs) against persecution and to promote durable solutions to the problems of forced migration, on the basis of humanitarian principles and human rights. DRC works in accordance with the UN Conventions on Refugees and the Code of Conduct for the ICRC and NGOs in Disaster Relief.

Job Summary:  The main purpose of this position is to provide timely warehouse and fuel management services for field operations and ensure DRC/Donor policies regarding warehousing and fuel management are adhered to.

Key Duties and Responsibilities: 

Warehouse management

• Receive goods procured into the warehouse after verification by requesting unit or person
• Sign and file copies of all Goods Received Notes (GRNs), Waybills, delivery notes as appropriate
• Present the invoice, GRN, delivery note to procurement unit for processing of payment request
• Properly store the goods in the warehouse and open a bin card for the stock
• Record all receipts and dispatches on the stock card
• Carry out monthly stock counts on at least 10 items of stock
• Ensure all dispatches from the warehouse have proper authorization and documentation
• Issue goods out of the warehouse and record on appropriate documentation
• Ensure the warehouse is in a clean and tidy state
• Enter all receipts, dispatches, losses and adjustments in a timely manner
• Receive and check distribution plans, ensuring they are fully approved and correctly and entirely completed prior to dispatching
• Verify the correct goods and quantities have been loaded for dispatch in line with good warehouse practices
• Ensure only authorized personnel enter the warehouse and keys are safely kept
• Submit warehouse reports on time

Fuel management

• Receive bulk fuel and reconcile any variances
• Inform Support Services Manager on fuel variances on delivery so that credit notes are requested from suppliers
• Take regular dipstick readings of the fuel in the tank
• Fuel approved vehicles which present authorized fuel request vouchers
• Timely report any problems with the fuel dispensing unit
• Request for fuel replenishment at the reorder level and ensure fuel does not run out
• Regular update of the fuel utilization report with accurate information
• Reconciliation of fuel bought on cash and through the fuel card system
• Filing of all fuel vouchers and acquittals for review by the Support Services Manager
• Submit fuel utilization report on time

Asset management

• Update the asset list for all motorized equipment other than vehicles and all non-electrical equipment
• Ensure custodian of assets are recorded for all motorized equipment and non-electrical equipment

Qualifications, Skills and Experience:

• The ideal applicant must hold a Degree in transport and logistics, stores, warehouse management, supply chain or relevant field.
• At least 1 to 2 years’ experience in a similar role
• Previous experience with Non-Governmental Organization in similar/related position is an asset;
• Good command of English language
• Good interpersonal, communication skills and ability to communicate with stakeholders at all levels;
• Ability to work under pressure;
• A team player and the ability to work with minimum supervision;
• Fluency in English.
• Fluency in local languages would be an asset.

How to Apply:

All interested and qualified candidates should apply online at the link below

Click Here

Deadline: 8^th November 2021

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