The Ugandan Jobline

Job Title:         Finance Manager

Organization: Naguru Teenage Information and Health Centre (NTIHC)

Duty Station: Kampala, Uganda

 

About US:

Naguru Teenage Information and Health Centre (NTIHC) is the pioneer program in providing youth friendly Adolescent Sexual Reproductive Health (ASRH) services in Uganda. Established in 1994, NTIHC is a pioneer adolescent health program in Uganda positioned to provide Adolescent Sexual and Reproductive Health and Rights (ASRHR) services, youth activities and information, primarily targeting young people of 10 -24 years old.

 

Job Summary:  The Finance Manager will be providing effective leadership in financial management and administration, audit services in accordance with procurement policy and procedures, Grant Management and Human Resources services.

• To provide financial management direction / leadership and guidance and ensure NTIHC overall strategic objectives are met within the framework of the NTIHC Financial Management policies and procedures.
• To provide administrative direction / leadership and guidance and ensure NTHIC strategic objectives are met within the framework of NTHIC administrative policies.
• To ensure compliance with local and international financial policies.
• To ensure compliance with donor policies and requirements.
• Ensure effective and efficient use of resources

 

Key Duties and Responsibilities:  

Budgeting and Forecasting

• Coordinate the process of financial forecasting for the 5-year strategy (includes translating the program plans into financial forecasts)
• Initiate the development of the financial strategy
• Review NTIHC strategy identifying the annual strategic financial implications for NTIHC and develop a broad budgeting, planning agenda for implementation
• Review and update a resource Allocation Framework for effective allocation of financial resources
• Review various financial budgeting and reporting documents to ensure they are in line with approved budget submitted to relevant stakeholders/ donors/ partners
• Prepare financial forecasts of income and expenditure
• Review, revise and update NTIHC budgets as deemed necessary
• Check and ensure appropriate levels of resources at department levels as well as any partners implementing NTIHC projects
• Prepare detailed expenditure budgets and summary budget tables
• Finalize the adoption of the Finance Management Policy, HR manual Procurement Policy and other administrative policies.
• Lead the development, implementation of a cost share /Allocation Framework for effective allocation of resources

Financial Management and Reporting.

• Review & Submit management reports(tables), Financial Returns to, management and donors & relevant stakeholders
• Prepare and issue year end processing guidelines
• Review reporting system for effective monitoring of finances of NTIHC and recommend improvements accordingly.

Internal Controls

• Review and recommend to the ED, the authorization of Payments, and the pay roll
• Check and recommend for approval the bank and ledger Reconciliations
• Reviewing and recommend for ED’s approval, contracts in line with the finance and procurement policies of NTIHC
• Authorize payments/sign Cheques and Web banking
• Review cash remittances requests to donors and from partners implementing NTIHC projects and recommend for ED’s approval
• Review and disseminate changes /updates in the NTIHC Finance Policy Manual in line with approvals from the ED
• Review period end processes and Procedures
• Check and ensure that resource reserve levels at Department levels comply with the stipulated Finance policy guidelines
• Check Continuity and functioning of NTIHC’s finance information system and other systems platforms ensuring timely renewal of licenses, access and necessary authorizations
• Schedule periodic data backup for the Financial Information systems in line with backup guidelines
• Review system versatility (as well as system improvement proposals) and identify system weaknesses and flaws and recommend changes to the relevant department
• Initiate cash remittances requests to donors and from IPs and submit to the ED for approval.

Grants management        

• Review proposal budgets and project risk matrices
• Review donor reports for compliance with signed MOUs
• Review donor agreements
• Support the development of financial forecasts for funding proposals.
• Review and recommend for approval, the Donor Management Tracking frameworks/ tools for NTIHC
• Attending to donor queries and concerns on financial issues
• Consolidate and prepare timely accurate donor financial reports in line with donor guidelines and NTIHC policies and procedures
• Provide technical support to partners and staff implementing NTIHC donor funded projects, fundraising and donor fund management in line with donor guidelines and NTIHC policies and procedures
• Coordinate the Management of Project related documents, maintain up to date project records and provide status updates to donors when required.

Team Leadership  

• Develop work plans and set performance targets for finance staff
• Set up an enabling environment for finance staff performance, recognition and reward
• Carry out scheduled Finance staff development meetings
• Organize and plan for Finance staff development and financial training.

Audit

• Procure audit services and manage audit assignments in line with relevant policies
• Coordinate external audits and respond to audit queries
• Enforce and follow up the implementation of audit recommendations
• Develop and update audit action plans and audit risk matrices
• Submit reports in respect of Management and statutory audits
• Submit audited financial statements as per the required deadlines.

Financial advisory services       

• Educate the users and Implementing Partners the financial policy and procedure manual
• Provide guidelines on exchange rate movements, inflation trends and other micro economic factors
• Provide technical advice to staff and partners on cost ratios and overheads cost consciousness

Management Support and input          

• Prepare and make presentations on Finance matters in management meetings
• Provide financial advisory services to management
• Follow-up and implement key actions agreed on issues affecting the finance and administration function in NTIHC.

Any other duties   

• Perform all other job-related tasks as assigned by the ED

 

Qualifications, Skills and Experience:

• The applicant must hold a Bachelor’s degree in business related field (Commerce, Accounting, Finance, and Business Administration) or other relevant field.
• Full accounting professional qualification – Chartered/Certified Accountant (CPA, ACCA, ACIS, CIMA) or other comparable/equivalent qualification.
• A minimum of three years’ experience in a busy international, multicultural Non-Government Organization and handling donor funds.
• At least five years of working experience, with at least 3 at management level in accounting and finance preferably in an NGO sector.
• Donor financial accounting procedures
• Sufficient knowledge of accounting and book keeping and high financial analytical skills
• Working knowledge of computerized accounting and other computer application packages especially Pastel
• High integrity to be able to handle cash and cash related transactions
• Good interpersonal skills to be able to relate to people of diverse backgrounds
• Attention to detail to be able to scrutinize financial and other information documents before decision making
• Planning and organizing ability to be able to accomplish tasks, file and retrieve information
• Effective communication both oral and written English
• Ability to produce and analyze reports
• Strong report writing skills in the English Language
• GAAP, IAS/AFRS accounting requirements and budgeting
• Word, Excel, financial information systems, vision excel and executive, as well as database and accounting packages.
• Tax laws and systems in Uganda
• Operations of sub grant partners/community based organizations
• Budgeting and budgetary control
• Analytical skills
• Asset/inventory management
• Capacity building skills
• Communication and networking
• Proven integrity
• Interpersonal skills

 

How to Apply:

All interested individuals should apply to The Executive Director, Naguru Teenage Information and Health Centre. Applications should be emailed to recruitment@ntihc.or.ug prior to the closing date. Please note that hard copy submissions will NOT be accepted.

 

Deadline: 29^th November 2021

 

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