Job Title: Finance and Administration Coordinator
Organisation: Village Enterprise
Duty Station: Uganda
About US:
Village Enterprise’s mission is to end extreme poverty in rural Africa through entrepreneurship and innovation. Village Enterprise targets the poor, provides business training, seed capital/startup funds and on-going mentoring to over 10,000 new entrepreneurs to start 3,000 enterprises each year. Since its inception in 1987, Village Enterprise has started over 40,000 micro-enterprises.
Key Duties and Responsibilities:
Projects/Programs 25%
- Ensure smooth implementation of the grant disbursement process, receipt generation, grant application review and proper filing after disbursements have been completed for the assigned projects.
- Actively participate as part of the grant disbursement team
- Provide support to project managers in preparing grant disbursement documentation and supporting in the development of disbursement schedule
- Identify tools, resources, and best practices to help improve the project implementation
- Field staff activities and workshops facilitation
- Managing transport stipends, airtime and bi- weekly expenses for the assigned projects
General Finance 15%
- Monitor project’s operating expenditures as they compare to the annual budget
- Prepare proper documentation for payments and file accordingly
- Prepare US wire requests for the projects’ operations
- Undertake other financial and administrative tasks when necessary
- Coordinate preparations for bi-weeklies and other office functions / activities
Compliance & Safeguarding 15%
- Supporting procurement processes as per the policy and ensuring that all documentation is provided
- Responsible for ensuring VE accounting policies are stringently followed and educating staff on these policies as required.
- Regular follow ups and provide support in developing mechanisms to ensure that advances have been issued and accounted within the required timelines and as per the policy.
- Safeguarding: Participate in the planning of the safeguarding visits for F&A staff once every quarter and also facilitate at least one safeguarding visit per quarter.
Net Suite 15%
- Entering daily transactions & uploading supporting documents and monthly reviews and assist with reconciliations
- Perform monthly reviews of all Netsuite transactions you have entered and make any required corrections prior to the closing of the books
- Provide the appropriate financial information as requested by the staff.
- Preparation of monthly project allocations
Reporting 10%
- Perform reconciliations as designated by the F&A Manager
- Preparing monthly Budget vs Actual reports and presenting to the management.
Audits 10%
- Take a lead role in supporting the internal and external auditing processes
- Ensure the audit documents requested are available in the allotted time
- Once the audit is completed support in ensure that all documents are correctly refiled
- Report any financial issues to the Finance Manager immediately
Administration 10%
- Support the procurement process, certifying that VE is getting the best value for money on all related purchases
- Monitor the Field Bills Calendar and ensure that all project’s bills/invoices are paid on time
- Responsible for the proper supporting documents being attached to all payments and filed accordingly (invoices, PVs, budgets, e.t.c.)
- Tracking of projects’ equipment and documentation once it leaves the office
- Manage and update the East Africa Asset Listing document
- Support the proper maintenance of upkeep of office equipment
Qualifications, Skills and Experience:
- Part II of CPA (U) or its approved equivalent qualification OR a Bachelor’s degree in Accounting, Business, Finance or Commerce or any other relevant equivalent qualification from a recognized institution.
- Proficiency in computer applications; practical knowledge in the use of Accounting based Applications like Net-suite is A MUST. All candidates will be required to undergo this test.
- Served in a comparable and relevant position for a minimum period of two (2) years in a busy organization.
- Demonstrated merit and ability in work performance and results
- Excellent record of integrity and professionalism
How to Apply:
All suitably qualified candidates should submit Cover Letter indicating your suitability for the position, CV indicating details of your academic qualifications and relevant work experience, 4 professional references (two of which must be current or former direct supervisors) with details of their day time telephone contacts and email addresses. Send applications in one single document; pdf or word to: [email protected]
Deadline: 1oth December 2021
For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline